Facilities Coordinator

Parexel International; Glendale, Northern (CA, KY); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Tuition Reimbursement

Vacation/Holiday/Sick Time

Flexible Spending & Health Savings

Work/Life Balance

401(k) with Company match

Pet Insurance

Job summary

Parexel International is seeking a dedicated CRES Coordinator to join the Glendale, CA site on a Monday–Friday schedule, onsite in a dynamic Early Phase Clinical Unit. You’ll partner with cross-functional teams to maintain a safe, efficient workplace and ensure facilities operate smoothly to support patients and staff.

Responsibilities include managing vendor relations, inventory, shipping/receiving, and office moves, while upholding safety, compliance, and high-quality service in a fast-paced

Qualifications

• Experience in facilities coordination and office operations.
• Baseline knowledge of safety practices and building systems.
• Vendor management and budget tracking familiarity.

Responsibilities

• Respond to facility service requests and troubleshoot issues.
• Coordinate vendors and site access; support maintenance repairs.
• Monitor facility needs and contribute to preventive maintenance.
• Manage inventories for facility, office, kitchen, and janitorial supplies.
• Process orders, maintain records, and assist with budget tracking.
• Support shipping/receiving and deliveries coordination.
• Assist with office moves and workspace reconfigurations.
• Support rooms, meetings, and events requiring facility coordination.
• Assist with safety procedures and emergency documentation.
• Provide receptionist backup to ensure a positive employee experience.

Skills

Facilities coordination

Inventory management

Office administration

Proactive ownership

Problem solving

Communication

Customer service

Education

Associate or Bachelor's degree in related field

Job description

Job Title: CRES Coordinator

Work Location: Onsite in Glendale, CA

Schedule: Monday-Friday, 7:00am-3:30pm

Parexel Early Phase Clinical Unitsupports the development of innovative new medicines which are vital for public health, improving outcomes, and saving lives. The early phase and “first in human” trials are the first step in testing these novel treatments in humans.

About the Role

We are seeking a Facilities Coordinator (Facilities Specialist, Workplace Coordinator, Office Facilities Coordinator) to join our team on-site at our Glendale Early Phase Clinical Unit. This role is a key member of our Facilities team, supporting daily operations within a busy clinical research unit where reliability, responsiveness, and teamwork directly contribute to an environment that supports the development of new therapies for patients.

As a Facilities Coordinator, you will serve as a versatile operational partner across the site, helping maintain a safe, efficient, and productive workplace. Working closely with the Senior Facilities Coordinator and collaborating with pharmacy, laboratory, nursing, and other operational departments, you will play an essential role in resolving facility issues, coordinating vendors, managing supplies and inventory, supporting shipping and receiving activities, and ensuring employees have the resources they need to perform their work effectively.

You’ll join a fast-paced, growth-oriented environment focused on making a meaningful impact through facility operations, workplace support, and safety compliance. With diverse teams and continuous learning opportunities, the Facilities Coordinator can explore career paths and expand skills across facility management, workplace operations, and clinical research support functions.

Key Responsibilities

• Respond to facility service requests and troubleshoot workplace or building-related issues to ensure smooth site operations.
• Coordinate vendors and service providers, including scheduling work, facilitating site access, and supporting maintenance activities and repairs.
• Monitor facility needs and contribute to preventive maintenance efforts that support a safe and efficient work environment.
• Manage facility, office, kitchen, and janitorial supply inventories, ensuring essential resources remain available to support daily operations.
• Process orders, maintain inventory records, and support budget-tracking and facility documentation activities.
• Support shipping and receiving operations, including distribution of incoming packages and coordination of deliveries.
• Assist with office moves, workspace planning, furniture installation, and workplace reconfigurations as organizational needs evolve.
• Support conference rooms, shared spaces, meetings, and special events requiring facility coordination.
• Assist with workplace safety initiatives, security procedures, emergency preparedness activities, and compliance-related documentation.
• Provide receptionist backup coverage during breaks, absences, or other operational needs while helping maintain a positive experience for employees and visitors.

Candidate Profile

You’ll thrive in this role if you bring:

• Experience in facilities coordination, facilities support, inventory management, office administration, or related operational environments.
• A proactive, self-motivated approach that takes ownership of resolving issues and supporting operational needs.
• Strong problem-solving skills and the ability to independently assess, troubleshoot, and coordinate solutions for facility-related challenges.
• The ability to manage competing priorities in a fast-paced environment while maintaining attention to detail and excellent customer service.
• Strong communication skills and a collaborative mindset that enables effective partnership with employees, vendors, and cross-functional teams.
• Comfort working in a clinical, healthcare, or hospital-like setting where professionalism, safety, and responsiveness are essential.
• Interest in gaining exposure to clinical research operations and contributing to an environment that supports the development of new therapies for patients.

Required Qualifications

• Associate degree or bachelor's degree in related field; a high school diploma with additional relevant experience may be considered.
• 2-4 years of experience in facilities management, office administration, or related roles.
• Understanding of facility operations, maintenance requirements, workplace safety practices, and building systems.
• Familiarity with vendor management, service contracts, facility management records, and budget tracking processes.
• Strong communication, organization, customer service, problem-solving, and multitasking skills.

Preferred Qualifications

• Professional development in facility management principles and practices.
• Training in workplace safety and emergency procedures.
• Certifications such as Facility Management Professional (FMP) or IFMA Certified Facility Manager (CFM).
• Knowledge of OSHA regulations and compliance requirements for office environments.

Benefits and Compensation

• Health, Vision & Dental Insurance
• Tuition Reimbursement
• Vacation/Holiday/Sick Time
• Flexible Spending & Health Savings Accounts
• Work/Life Balance
• 401(k) with Company match
• Pet Insurance

For a complete list of benefits, please visit www.parexel.com/us-benefits.

The potential base pay range for this role is $19.00-$25.00 per hour. The actual salary offered may vary within this range based on several factors, including the position and level offered, skills, education, training, experience, professional achievements, and location.

Some roles may also be eligible for additional incentives, bonuses, or other compensation programs. Our Talent Acquisition team will provide details on applicable bonus plans or incentive structures for eligible positions.

We offer a comprehensive benefits package to eligible employees, which includes paid time off, a 401(k) match, life insurance, health insurance, and additional benefit offerings in accordance with the terms of our applicable plans.

We believe in flexibility, growth, and creating space for people to do their best work. Join us and be part of a team where your contributions help shape the future of clinical research.

Parexel is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.