Executive Support Coordinator - Hoboken

EY; Hoboken (NJ); On-site; USD 47,000 - 98,000; Full time

Job summary

EY in Hoboken, NJ seeks an Executive Support Coordinator to provide in-office support for local and visiting executives, coordinating events and acting as the onsite partner across offices. The role requires strong organization, communication, and the ability to manage multiple tasks in a dynamic environment.

You will liaise with remote Executive Assistants and coordinate with facilities teams to deliver exceptional support, while maintaining high-level professionalism with senior leaders.

Qualifications

• Ability to provide in-office support five days a week.
• Flex between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs e.g. during peak periods or for larger events.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook.
• Current Public Notary License (ideally)

Responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes and in collaboration with the contracted local workplace and facilities management team (CBRE).
• Coordinate with the event organizers and CBRE on onsite logistics, including room setup, catering coordination, and materials preparation, to support successful event delivery.
• Serve as a dependable onsite point of contact in your office, taking end-to-end ownership of requests and escalating appropriately when additional support or guidance is required.
• Use firm knowledge, tools and your network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations.
• Collaborate with the wider ESC team to facilitate smooth operations and effective communication.

Skills

Interpersonal communication

Organizational skills

Problem solving

Time management

Education

Associates degree or higher

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

Outlook

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

As part of our Enterprise Support Services team, you’ll be an integral part of our business enablement functions that keep our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Support Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

The opportunity

As an Executive Support Coordinator (ESC), you’ll provide in-office support for local and visiting PPMDDs and assist with local office events. You’ll work in close partnership with remote Executive Assistants, who coordinate the broader support needs of their executives and engage ESCs to complete activities that require an in-office presence. As the onsite execution partner, you’ll take ownership of delivering these requests efficiently, communicating progress, and resolving issues to meet PPMDD needs.

You’ll work independently as the only ESC onsite in Hoboken while also contributing as part of the wider ESC team at the 1 Manhattan West office, adapting your approach to the needs of each location.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll use your experience and knowledge of organizational policies, procedures, and practices to help achieve business goals while contributing to a high-performing, diverse, and inclusive team.

Your key responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes and in collaboration with the contracted local workplace and facilities management team (CBRE).
• Coordinate with the event organizers and CBRE on onsite logistics, including room setup, catering coordination, and materials preparation, to support successful event delivery.
• Serve as a dependable onsite point of contact in your office, taking end-to-end ownership of requests and escalating appropriately when additional support or guidance is required.
• Use firm knowledge, tools and your network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations.
• Collaborate with the wider ESC team to facilitate smooth operations and effective communication.

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to interface confidently and professionally with the most senior leaders in the organization, exercising discretion and sound judgment in a highly visible environment
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Ability to work independently with minimal supervision and to quickly solve problems to meet client needs

To qualify for the role, you must have

• Ability to provide in-office support five days a week
• Ability to flex between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs e.g. during peak periods or for larger events
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook

Ideally, you'll also have

• Experience supporting senior executives or other senior business stakeholders
• Experience coordinating onsite meetings, events or office-based initiatives
• Current Public Notary License

What we look for

Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing environment. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.

What we offer you

At EY, we harness our collective strength to empower you to shape your future with confidence through professional growth, personal fulfillment and an inclusive culture. Learn more at ey.com/us/careers.

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job is:
• New York City, Boston, and Washington DC Metro Areas, Washington State, and Southern California offices – $56,300 to $106,900
• Bay Area California offices – $58,600 to $111,400
• All other offices locations in the US, including Sacramento – $46,900 to $98,000
• Individual salaries within these ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well‑being.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

All in to shape the future with confidence.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at [e-mail] .