Onsite Executive Operations & Recruiting Coordinator

New York Life Insurance Co.; Saddle Brook (NJ); On-site; USD 65,000 - 93,000; Full time

Benefits offered by this job

Paid Vacation

Health Care

401K match

Pension Plan

Tuition Assistance

Flexible Spending Accounts

Student Loan Repayment Program

Job summary

New York Life Insurance Co. is seeking an experienced Service Client Specialist to the Managing Partner to provide high-level administrative and operational support.

This onsite role partners with leadership to drive recruitment, onboarding, and strategic initiatives while maintaining exceptional client service and process efficiency. The position requires 5+ years in executive support or related fields, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• 5+ years of experience providing executive support, business operations, client service, or project coordination.
• Ability to independently manage multiple priorities with minimal supervision.
• Excellent organizational, problem-solving, and prioritization skills with attention to detail.
• Strong verbal, written, and interpersonal communication across all levels of the organization.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Ability to maintain confidentiality and improve operational processes.

Responsibilities

• Manage executive calendars, travel, meetings, communications, and business priorities while anticipating needs and ensuring seamless execution of leadership activities.
• Coordinate recruiting, onboarding, recognition programs, training events, and leadership meetings, serving as the primary point of contact across internal stakeholders.
• Prepare executive correspondence, presentations, reports, dashboards, and meeting materials that support business planning and informed decision-making.
• Support operational initiatives by tracking milestones, monitoring deliverables, facilitating process improvements, and serving as a subject matter resource for administrative and operational processes.

Skills

Executive support

Operations coordination

Client service

Project coordination

Communication

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

New York Life Insurance Co. is seeking an experienced Service Client Specialist to the Managing Partner to provide high-level administrative and operational support.

This onsite role partners with leadership to drive recruitment, onboarding, and strategic initiatives while maintaining exceptional client service and process efficiency. The position requires 5+ years in executive support or related fields, strong organizational skills, and proficiency with Microsoft Office.