Onsite Executive Assistant & Office Lead

3416US00 Howden US Services LLC; Missouri; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Career growth

Diversity & inclusion

Flexible hours

Hybrid work model

Reasonable accommodations

Job summary

Howden US Services LLC in St. Louis is seeking an Executive Assistant & Office Manager to support our Marine team. The role blends executive support with office operations, acting as the first point of contact and ensuring a welcoming, organized workplace for employees and visitors.

You will manage calendars, arrange travel, prepare materials, coordinate events, and handle reception, supplies, and onboarding for new hires. Strong communication, discretion, and MS Office skills are essential.

Qualifications

• 3+ years in EA/Office Manager or similar role.
• Strong organizational and multitasking abilities.
• Excellent written/verbal communication and discretion.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Provide administrative support to Marine leadership and team members.
• Manage calendars, schedule meetings, and coordinate conference calls and client appointments.
• Arrange travel, accommodations, and related logistics.
• Prepare presentations, reports, correspondence, and meeting materials.
• Organize team meetings, client events, and office functions.
• Process expense reports and assist with invoice administration.
• Maintain confidential business information with professionalism and discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office

Tools

Outlook

Excel

PowerPoint

Word

Job description

Howden US Services LLC in St. Louis is seeking an Executive Assistant & Office Manager to support our Marine team. The role blends executive support with office operations, acting as the first point of contact and ensuring a welcoming, organized workplace for employees and visitors.

You will manage calendars, arrange travel, prepare materials, coordinate events, and handle reception, supplies, and onboarding for new hires. Strong communication, discretion, and MS Office skills are essential.