Executive Assistant & Office Manager - In-Office St. Louis

Howden Group; St. Louis (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

Howden Group in St. Louis, MO is seeking a highly organized Executive Assistant & Office Manager to support the Marine team. This role balances executive support with office management and is the first point of contact for visitors, ensuring a welcoming, efficient workplace.

The ideal candidate has 3+ years in EA/office roles, excellent communication, discretion with confidential information, and strong MS Office skills. In-person, five days per week, on-site at the St. Louis office.

Qualifications

• 3+ years of experience in an Executive Assistant or Office Manager role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication and discretion with confidential information.

Responsibilities

• Provide executive and administrative support to Marine leadership and team members.
• Manage calendars, schedule meetings, and coordinate travel and related logistics.
• Prepare presentations, reports, and meeting materials; organize team events and office functions.
• Process expense reports and assist with invoice administration.
• Onboard new hires and manage receptionist duties and visitor experience.
• Maintain conference rooms and coordinate vendor relationships as needed.

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Communication

Office administration

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

PowerPoint

Excel

Job description

Howden Group in St. Louis, MO is seeking a highly organized Executive Assistant & Office Manager to support the Marine team. This role balances executive support with office management and is the first point of contact for visitors, ensuring a welcoming, efficient workplace.

The ideal candidate has 3+ years in EA/office roles, excellent communication, discretion with confidential information, and strong MS Office skills. In-person, five days per week, on-site at the St. Louis office.