Onsite Executive Admin to Chief of Staff - Growth & Projects

STN, Inc.; Pleasanton (CA); Presencial; USD 70 000 - 90 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Coverage – Medical, Dental &amp

401(k) Plan

Unlimited PTO

Observed Holidays Paid

Cell Phone Allowance

Resumo da oferta

STN, Inc. is seeking an Executive Administrator to directly support the Chief of Staff in Pleasanton, CA. This role blends traditional executive assistance with hands-on project execution across multiple functions in a fast-growing tech environment.

The ideal candidate is highly organized, discreet, and proactive, capable of managing competing priorities and ensuring timely delivery of critical initiatives. Expect broad exposure to leadership and key stakeholders as part of a dynamic team.

Qualificações

• 3+ years as an Executive/Administrative Assistant or similar role supporting senior leadership.
• Strong organizational and time-management skills with the ability to juggle priorities and meet deadlines.
• Polished written and verbal communication with a professional presence.
• Proficiency with Microsoft 365 and a quick learner of new tools.
• Discretion and ability to handle confidential information.

Responsabilidades

• Track action items, deadlines, and deliverables across multiple projects; follow up with stakeholders.
• Build and maintain project trackers, status dashboards, checklists, and timelines; flag risks and dependencies.
• Coordinate cross-functional workstreams across legal, finance, HR, infrastructure, and commercial teams.
• Prepare, format, and organize documents, presentations, spreadsheets, and reports; draft first versions for review.
• Maintain organized filing systems and shared workspaces for contracts and vendor records.
• Conduct research, gather data, and assemble briefing materials for decision-making.
• Support recurring operational processes and propose improvements over time.
• Manage Chief of Staff calendar, communications, meetings, travel, and meetings logistics.

Conhecimentos

Organization & time management

Communication skills

Discretion & confidentiality

Proactive mindset

Ferramentas

Microsoft 365

Project tracking tools

Descrição da oferta de emprego

STN, Inc. is seeking an Executive Administrator to directly support the Chief of Staff in Pleasanton, CA. This role blends traditional executive assistance with hands-on project execution across multiple functions in a fast-growing tech environment.

The ideal candidate is highly organized, discreet, and proactive, capable of managing competing priorities and ensuring timely delivery of critical initiatives. Expect broad exposure to leadership and key stakeholders as part of a dynamic team.