Executive Administrative Partner to Leadership Team

ConocoPhillips; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement savings plans

Paid time off

Job summary

ConocoPhillips seeks a Senior Administrative Assistant based in Houston to support the Chief, Information Security, Infrastructure & Architecture and the Manager, Enterprise Business Capabilities. You will work with senior leaders on complex tasks with discretion and independent judgment, coordinating calendars, travel, and communications across time zones.

The role requires extensive MS Office 365 experience, strong organizational skills, and a proven ability to handle confidential information

Qualifications

• 5+ years of experience in an administrative support role, preferably supporting multiple leaders or teams simultaneously.
• 3+ years of experience in event management or planning.
• Proficiency with MS O365 applications: Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.

Responsibilities

• Managing the calendars so that time is used effectively and efficiently, including planning work projects and scheduling appointments with personnel inside and outside ConocoPhillips.
• Understanding leaders' plans and objectives, reading activities, and proactively anticipating opportunities across several time zones.
• Coordinating all office and administrative support duties including email, phones, visitors, expense reports, invoicing, record management, and other administrative needs.
• Ensuring leaders are prepared for meetings with the appropriate materials reviewed in advance.
• Drafting correspondence for leaders and preparing special reports, including data extraction in Excel and presentations in PowerPoint.
• Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists.

Skills

Administrative support

Event planning

Tools

MS Office 365

SharePoint

Teams

Job description

ConocoPhillips seeks a Senior Administrative Assistant based in Houston to support the Chief, Information Security, Infrastructure & Architecture and the Manager, Enterprise Business Capabilities. You will work with senior leaders on complex tasks with discretion and independent judgment, coordinating calendars, travel, and communications across time zones.

The role requires extensive MS Office 365 experience, strong organizational skills, and a proven ability to handle confidential information