Onsite Event Coordinator — Creative Planner & Client Lead

Mary Kenealy Events; Sarasota (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Mary Kenealy Events is seeking a highly organized, detail-oriented event coordinator to join our growing team. This full-time, on-site position requires someone who thrives in a fast-paced environment, enjoys building relationships, and is passionate about creating exceptional events.

The ideal candidate is proactive, creative, and able to manage multiple projects simultaneously while providing outstanding client service. This is a full-time, in-office position based at our office.

Qualifications

• 1-3 years of experience in event planning, hospitality, marketing, communications, or related field preferred.
• Exceptional organizational and time management skills.
• Ability to manage multiple clients and projects in a deadline-driven environment.
• Strong written and verbal communication skills.
• Professional, polished, and client-focused demeanor.
• Experience with vendor sourcing, negotiation, and relationship management is a plus.
• Experience with Canva and Adobe Creative Suite components is preferred.

Responsibilities

• Assist with the planning and execution of corporate, nonprofit, and social events.
• Conduct vendor research, solicit proposals, compare pricing, and assist with vendor selection and communicating with vendors regarding availability, contracts, timelines, and event logistics.
• Serve as a point of contact for clients, providing timely communication and exceptional customer service throughout the planning process.
• Coordinate multiple events and clients simultaneously while ensuring deadlines are met.
• Assist with event design, presentations, mood boards, and client proposals.
• Create and edit marketing materials, event collateral, signage, and social media graphics using Canva and Adobe Creative Suite.
• Support the team with administrative tasks, scheduling meetings, organizing files, and maintaining accurate records.
• Assist with on-site event setup, coordination, vendor management, and event execution.

Skills

Organizational skills

Time management

Communication

Client relationships

Multi-project management

Detail-oriented

Team player

Tools

Canva

Adobe Creative Suite

InDesign

Illustrator

Photoshop

Job description

Mary Kenealy Events is seeking a highly organized, detail-oriented event coordinator to join our growing team. This full-time, on-site position requires someone who thrives in a fast-paced environment, enjoys building relationships, and is passionate about creating exceptional events.

The ideal candidate is proactive, creative, and able to manage multiple projects simultaneously while providing outstanding client service. This is a full-time, in-office position based at our office.