Onsite Engineering Administrative Coordinator

Belcan; City of Binghamton (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Belcan seeks an Administrative Assistant to provide comprehensive administrative and operational support to the engineering team and leadership at our Binghamton site. You will coordinate day-to-day activities, welcome visitors, and help maintain documentation and travel arrangements.

The role requires professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. Onsite role with responsibility for events, onboarding, and site communications.

Qualifications

• High school diploma or AA/AS plus 4+ years of admin experience, or 6+ years without a degree.
• Proven ability to juggle multiple tasks and meet deadlines.
• Strong verbal and written communication skills.

Responsibilities

• Serve as main point of coordination for day-to-day site needs and activities.
• Welcome visitors, route information, and support site operations.
• Maintain facility-wide distribution lists and safety documentation.
• Coordinate onsite and offsite meetings, events, and catering.
• Assist onboarding with workspace setup and new employee resources.
• Arrange domestic and international travel per policy.
• Manage calendar access for leaders and schedule customer visits.
• Assist with community involvement and site-wide communications.

Skills

Multitasking

Communication

Adaptability

Organization

Education

High school diploma

AA/AS degree

Tools

Microsoft Office Suite

Concur

SAP

Ariba

SharePoint

Job description

Belcan seeks an Administrative Assistant to provide comprehensive administrative and operational support to the engineering team and leadership at our Binghamton site. You will coordinate day-to-day activities, welcome visitors, and help maintain documentation and travel arrangements.

The role requires professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. Onsite role with responsibility for events, onboarding, and site communications.