Engineering Site Admin | Coordination & Visitor Support

Xyant Technology, Inc.; City of Binghamton (NY); On-site; USD 36,000 - 42,000; Full time

Job summary

Xyant Technology, Inc. is seeking an Administrative Assistant (5-6 yrs exp) to provide comprehensive admin support to the engineering team and leadership at the Binghamton site.

The role requires professionalism, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. This onsite position supports daily site operations, meetings, travel arrangements, onboarding, and event coordination, leveraging MS Office and ERP tools to keep information accurate and

Qualifications

• Ability to manage multiple tasks and meet deadlines.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Experience supporting multiple leaders or engineering teams.
• Experience with Concur, SAP, Ariba, SharePoint or similar platforms.
• Customer service oriented and calm under pressure.
• Ability to learn new tools quickly.
• Experience coordinating site-wide events or onboarding activities.

Responsibilities

• Serve as the main point of coordination for day-to-day site needs and activities, including supporting the Binghamton Facility Site Lead.
• Welcome visitors and route information to ensure smooth site operations.
• Maintain facility-wide distribution lists and organize site documentation and safety materials.
• Coordinate onsite and offsite meetings, events, meals, and employee engagement activities.
• Manage digital signage and workplace displays to keep information current.
• Coordinate catering, office supplies, and shipping needs.
• Support onboarding by coordinating workspace assignments and resources.
• Arrange domestic and international travel and assist with expense reports.
• Share site-wide communications including new hire welcomes and announcements.
• Provide calendar assistance to leaders and help coordinate customer visits and conference rooms.
• Assist with community involvement, including local grants.
• Prepare meeting materials, presentations, and reports using MS Office.
• Collaborate with administrative teams to ensure coordinated support.
• Perform additional duties as needed.

Skills

Task management

Communication skills

MS Office

Support multiple leaders

Customer service

Learning agility

Event coordination

Education

High school diploma or AA/AS degree

Tools

Concur

SAP

Ariba

SharePoint

Job description

Xyant Technology, Inc. is seeking an Administrative Assistant (5-6 yrs exp) to provide comprehensive admin support to the engineering team and leadership at the Binghamton site.

The role requires professionalism, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. This onsite position supports daily site operations, meetings, travel arrangements, onboarding, and event coordination, leveraging MS Office and ERP tools to keep information accurate and