Engineering Admin & Site Operations Coordinator

PDS Defense; City of Binghamton (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Direct deposit

Medical coverage plan

Paid holidays

DailyPay

Job summary

PDS Defense, Inc. in Binghamton, NY is seeking an Administrative Assistant 3 to provide comprehensive administrative and operational support to the engineering team and site leadership in a fast-paced, onsite environment.

This role requires discretion, strong communication, calendar management, travel arrangements, meetings coordination, and document preparation using Microsoft Office. It is an onsite position with potential to support multiple leaders and site-wide needs.

Qualifications

• High school diploma or AA/AS degree and at least four years of relevant administrative experience; or six years without a degree.

Responsibilities

• Serve as the main point of coordination for day-to-day site needs and activities.
• Welcome visitors and route information; ensure smooth site operations.
• Coordinate onsite meetings, events, meals, and morale-building activities.
• Manage digital signage and workplace displays, ensuring current information.
• Arrange travel and assist with expense reports in accordance with policy.
• Support onboarding, workspace assignments, and new employee resources.
• Prepare materials and documents using Microsoft Office.
• Collaborate with administrative colleagues to provide coordinated support.

Skills

MS Office Proficiency

Verbal and Written Communication

Multitasking

Calendar & Travel Coordination

Education

High School Diploma / AA, 4+ yrs admin exp

Job description

PDS Defense, Inc. in Binghamton, NY is seeking an Administrative Assistant 3 to provide comprehensive administrative and operational support to the engineering team and site leadership in a fast-paced, onsite environment.

This role requires discretion, strong communication, calendar management, travel arrangements, meetings coordination, and document preparation using Microsoft Office. It is an onsite position with potential to support multiple leaders and site-wide needs.