Onsite Document Control Specialist: Vault & Records

Mindlance; Portland (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Mindlance is seeking a Document Controller for a six-month onsite assignment in Portland, Oregon (Onsite, 1WTC). Responsibilities include managing project documents, ensuring accuracy and compliance with records policies, and supporting drawing management and as-built processes for construction projects and outages.

The role requires experience with Vault, QuickBase, Unifier, SharePoint, and the Microsoft Office suite; duties include issuing construction packages, preparing transmittals, and

Qualifications

• High school diploma or equivalent.
• Preferred: five or more years in document control, records management or related field.
• Experience with electronic document management systems and drawing lifecycles.

Responsibilities

• Supports management of company documents ensuring accuracy, quality and integrity.
• Maintains drawing life-cycle states and as-built packages.
• Prepares operating one-lines and issue transmittals for drawings.
• Documents as-builts and distributes packages to meet project schedules.
• Trains staff on document management systems and procedures.

Skills

Document control

RIM policies

Records management

Drawing management

Education

High school diploma or equivalent

Tools

AutoDesk Vault

Unifier

QuickBase

SharePoint

Bluebeam

Oracle ERP

Microsoft Office

Job description

Mindlance is seeking a Document Controller for a six-month onsite assignment in Portland, Oregon (Onsite, 1WTC). Responsibilities include managing project documents, ensuring accuracy and compliance with records policies, and supporting drawing management and as-built processes for construction projects and outages.

The role requires experience with Vault, QuickBase, Unifier, SharePoint, and the Microsoft Office suite; duties include issuing construction packages, preparing transmittals, and