Onsite Contracts & Transactions Coordinator

The Villages; Florida; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical (HSA/FSA), Dental, and Vision

401k and/or ROTH

PTO & Paid Holidays

Basic Life & AD&D

The Villages® Charter School eligiblty

and much more!

Job summary

The Villages is seeking a detail-oriented Contracts Administrative Specialist to support the new purchase process. You will produce reports, enter data, process contracts, manage calls and emails, and ensure accurate documents while delivering excellent customer service.

This on-site, full-time role requires a high school diploma, 2+ years in a fast-paced office, strong math and Microsoft Office skills, and willingness to work 40+ hours including weekends.

Qualifications

• High school diploma or GED required.
• Minimum of two years’ experience in a fast-paced office environment.
• Must be proficient in math calculations and highly organized.
• Proficient in Microsoft Office Suite.
• Experience with AS400/I-series CRM is a plus.
• Ability to work forty hours per week, including weekends as needed.

Responsibilities

• Produce daily reports for the contracts department and sales team.
• Enter data for the home purchase process accurately and timely.
• Process and distribute contracts to internal departments and external entities.
• Manage incoming phone calls and emails professionally.
• Attend to walk-up requests and provide excellent customer service.
• Create and process all auxiliary documents to any contract.
• Receive, process, and verify substantial contract deposits for accounting.
• Maintain confidentiality and communicate with leadership and stakeholders as needed.
• Assist Contracts Team and participate in trainings.
• All other duties as assigned.

Skills

Attention to detail

Customer service

Time management

Communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

AS400 / I-series CRM

Job description

The Villages is seeking a detail-oriented Contracts Administrative Specialist to support the new purchase process. You will produce reports, enter data, process contracts, manage calls and emails, and ensure accurate documents while delivering excellent customer service.

This on-site, full-time role requires a high school diploma, 2+ years in a fast-paced office, strong math and Microsoft Office skills, and willingness to work 40+ hours including weekends.