On-Site Administrative Assistant: Scheduling & Support

The Villages; Town of Middleton (WI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance (HSA/FSA)

Dental & Vision Insurance

401k/ROTH plan

PTO & Paid Holidays

Life Insurance

Job summary

The Villages is seeking a full-time on-site Administrative Assistant to provide scheduling services, answer inquiries, take dictation, and support executive offices. You will help maintain calendars, prepare meeting materials, and manage routine clerical tasks while delivering strong customer service to internal and external stakeholders.

Applicants should have a high school diploma or GED with 1–3 years of related experience and proficiency in Microsoft Word, Outlook, and Excel.

Qualifications

• High school diploma or GED plus 1–3 years of related experience.
• Proficient in Microsoft Word, Outlook and Excel; Mac systems are a plus.
• Strong clerical and secretarial skills including typing, filing, and reception.
• Experience organizing and maintaining moderately complex filing and records.

Responsibilities

• Answer and screen phone calls, take messages, and direct to proper destinations.
• Manage leader(s) calendars and scheduling with time management in mind.
• Assist leadership with ongoing responsibilities, including communication of objectives and task lists.
• Prepare materials for meetings and daily operations; support data gathering and reporting.
• Maintain and update databases, maps, schedules, and documentation for accuracy.

Skills

Typing/Word processing

Clerical skills

Time management

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Outlook

Excel

Mac systems

Job description

The Villages is seeking a full-time on-site Administrative Assistant to provide scheduling services, answer inquiries, take dictation, and support executive offices. You will help maintain calendars, prepare meeting materials, and manage routine clerical tasks while delivering strong customer service to internal and external stakeholders.

Applicants should have a high school diploma or GED with 1–3 years of related experience and proficiency in Microsoft Word, Outlook, and Excel.