Onsite Construction Project Coordinator

Primee; Bellevue (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k program with direct benefit

Employer-paid Life Insurance

Long Term Disability

Profit Sharing & Bonus Program

Education/Training reimbursement

Paid time off

Job summary

PRIME is seeking an organized Project Administrative Assistant to support multiple projects within our Washington-based operations. The role requires handling project data, reports, meeting coordination, and document control to ensure smooth execution.

You will assist with timekeeping, prepare subcontract paperwork, and help track budgets and schedules. This in-person, onsite position sits at our Bellevue-area offices and involves occasional travel to sites and other offices.

Qualifications

• Associate degree or equivalent from two-year college or technical school; or 1-3 years related experience.
• Strong multitasking, organizational and prioritization skills.
• Ability to work on multiple concurrent tasks effectively.
• Strong written and verbal communication skills.
• Experience with software-based estimating, accounting, scheduling and project management systems, preferred.
• Demonstrated ability to work collaboratively in a team and adapt to changing project needs.
• Strong computer skills and proficiency with Microsoft Office.
• Maintain a positive attitude and work environment.
• Uphold a strong work ethic and punctuality.
• Prioritize work effectively to meet all deadlines.
• Demonstrate a keen interest in construction and project operations.

Responsibilities

• Assist with all administrative tasks on projects from inception to completion.
• Maintain project information within databases and generate necessary reports.
• Coordinate and participate in meetings.
• Provide document control services for maintaining project records.
• Manage accounts receivable functions for various projects including billing, requisitions, invoices and purchase orders.
• Manage project documentation, ensuring revisions and distributions are communicated effectively.
• Support project administration deliverables, including meeting minutes, budget tracking, schedule updates, submittals, change orders, and closeout procedures.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and regularly visit jobsites to oversee progress and provide assistance to the project management team as needed.

Skills

Multitasking

Organizational skills

Prioritization

Written & verbal communication

Microsoft Office

Team collaboration

Time management

Education

Associate degree or equivalent

Tools

Estimation software

Accounting software

Scheduling systems

Project management systems

Job description

PRIME is seeking an organized Project Administrative Assistant to support multiple projects within our Washington-based operations. The role requires handling project data, reports, meeting coordination, and document control to ensure smooth execution.

You will assist with timekeeping, prepare subcontract paperwork, and help track budgets and schedules. This in-person, onsite position sits at our Bellevue-area offices and involves occasional travel to sites and other offices.