Onsite Construction Project Administrator (Spectrum)

Interstate-Earthworks,-LLC; Cisco (TX); Sur place; USD 48 000 - 72 000; Plein temps

Avantages offerts par ce poste

Competitive compensation package

Medical + Dental + Vision coverage

401K + Company match

Life Insurance + LTD – 100% company‑p​

HSA

Tuition reimbursement

Wellness program

Life assistance resources

Paid holidays

PTO

Résumé du poste

Interstate Earthworks, LLC is seeking an on-site Administrative & Project Support professional to assist the COO and Controller. You will manage Spectrum-based project data, purchase orders, work orders, and change orders, ensuring accuracy and timely entry.

The role supports estimating, bidding, bid document organization, and vendor information, collaborating with Operations and Accounting. Ideal candidates have construction admin experience, strong Excel/Outlook skills, and the ability to

Qualifications

• 2+ years of administrative, project coordination, construction, accounting, purchasing, or estimating support experience.
• Prior experience in civil construction, earthwork, heavy construction, mining, or related industries preferred.
• Experience with Spectrum Construction Software strongly preferred.

Responsabilités

• Enter and maintain project information in Spectrum accurately and timely.
• Create, enter, update, and track Purchase Orders (POs).
• Assist with the creation and maintenance of Work Orders.
• Enter, track, and maintain Change Orders and related project documentation.
• Maintain accurate job and project information within Spectrum.
• Review information for completeness and accuracy before entering transactions.
• Maintain organized electronic project records and supporting documentation.
• Coordinate with Operations and Accounting to resolve data issues.
• Provide administrative support for project estimating and bidding activities.
• Assist with entering and maintaining estimates within company systems.
• Organize bid documents, project specifications, subcontractor/vendor information, and supporting documentation.
• Assist with gathering pricing and other information required by the estimating and operations teams.
• Maintain organized electronic records for estimates, proposals, and awarded projects.
• Assist with transitioning awarded projects from estimating into active project setup.
• Prepare and maintain purchase orders based on information provided by Operations.
• Assist with verifying appropriate job, phase, cost code, vendor, and other required information.
• Track open purchase orders and assist with resolving discrepancies.
• Coordinate with Accounting, Operations, Project Managers, vendors, and other personnel as needed.

Connaissances

Administrative

Project coordination

Purchasing

Estimating support

Data entry

Attention to detail

MS Excel

Outlook

Formation

High school diploma or equivalent

Associate degree

Bachelor’s degree

Outils

Spectrum Construction Software

ERP / project management systems

Description du poste

Interstate Earthworks, LLC is seeking an on-site Administrative & Project Support professional to assist the COO and Controller. You will manage Spectrum-based project data, purchase orders, work orders, and change orders, ensuring accuracy and timely entry.

The role supports estimating, bidding, bid document organization, and vendor information, collaborating with Operations and Accounting. Ideal candidates have construction admin experience, strong Excel/Outlook skills, and the ability to