Administrative Coordinator — Project & Field Ops (PTO)

360 Fire & Flood; Saint Augustine (FL); Presencial; USD 42 000 - 64 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

401(k)

401(k) matching

Health insurance

Vision insurance

Paid time off

Resumo da oferta

360 Fire & Flood is seeking a proactive Administrative Coordinator to join our team. The role provides critical administrative and operational support across the organization, serving as a central point of contact for project teams, vendors, clients, and internal departments.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, coordinating between project managers, field staff, suppliers, and clients to

Qualificações

• 1+ years as administrative assistant.
• 1+ years working in customer service environment.
• Knowledge of construction industry.

Responsabilidades

• Supports project managers with project documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project managers with project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phone(s) promptly and in a professional manager.
• Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials.
• Coordinate communication between field staff, supplies, clients and regulatory agencies.
• Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
• Perform other duties as assigned.

Conhecimentos

Organizational skills

Communication skills

Independent & team collaboration

Attention to detail

Analytical thinking

Formação académica

High school diploma or equivalent

Descrição da oferta de emprego

360 Fire & Flood is seeking a proactive Administrative Coordinator to join our team. The role provides critical administrative and operational support across the organization, serving as a central point of contact for project teams, vendors, clients, and internal departments.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, coordinating between project managers, field staff, suppliers, and clients to