Onsite Construction Admin Coordinator | Docs & Contracts

International Association of Plumbing and Mechanical Officials (IAPMO); Bethesda (MD); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking a Construction Administrative Assistant to support the construction team in Bethesda, MD, in a fast-paced environment. This contract-to-hire role focuses on coordinating contracts, purchase orders, change orders, and project documentation while keeping programs organized.

The ideal candidate is proactive, detail-oriented, and comfortable communicating with leadership, vendors, and project managers. This onsite role offers a Monday–Friday schedule and a benefits package.

Qualifications

• 3–5+ years of administrative or project support experience in construction.
• Experience supporting general contractors or subcontractors.
• Experience preparing purchase orders, contracts, change orders, project schedules, and notices to proceed.
• Proficiency in Microsoft Office Suite and Adobe required.
• Bluebeam experience highly preferred (training available).
• Strong written and verbal communication with leadership and vendors.
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Associate’s or Bachelor’s degree preferred.

Responsibilities

• Prepare and process construction-related documentation including purchase orders, contracts, change orders, and notices to proceed
• Coordinate document approvals, signatures, and distribution to vendors and internal stakeholders
• Maintain project logs, reports, schedules, and tracking documentation
• Process invoices and expense authorizations
• Track insurance verifications and maintain organized records
• Summarize bids into Excel spreadsheets for project managers
• Communicate regularly with vendors, project managers, and leadership via phone and email
• Follow up proactively on outstanding approvals and deadlines to help keep projects on track
• Provide day-to-day administrative and project coordination support to the construction team

Skills

Communication

Organization

Attention to detail

Vendor coordination

Education

Associate degree preferred

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe

Bluebeam

Job description

Addison Group is seeking a Construction Administrative Assistant to support the construction team in Bethesda, MD, in a fast-paced environment. This contract-to-hire role focuses on coordinating contracts, purchase orders, change orders, and project documentation while keeping programs organized.

The ideal candidate is proactive, detail-oriented, and comfortable communicating with leadership, vendors, and project managers. This onsite role offers a Monday–Friday schedule and a benefits package.