Onsite Community Administrator

Taylor Management Company; Mahwah (NJ); On-site; USD 55,000 - 60,000; Full time

Job summary

Taylor Management Company seeks a Full-Time Property Administrator to work onsite at a residential community in Mahwah, New Jersey. The role supports the Property Manager with daily administrative tasks and resident services. Responsibilities include handling inquiries, preparing notices and reports, tracking maintenance, coordinating vendors, and maintaining records.

The position requires strong communication, organization, and proficiency in MS Office. Salary is $55,000-$60,000.

Qualifications

• Prior administrative or property management experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Professional and courteous customer-service approach.
• Ability to manage multiple priorities and follow through on assignments.
• Proficiency in Microsoft Outlook, Word and Excel.
• Experience working with a condominium or homeowners association is a plus.
• Onsite full-time role at a residential community in Mahwah, NJ.

Responsibilities

• Responding to resident inquiries by telephone and email
• Preparing correspondence, notices, reports, and meeting materials
• Entering and tracking maintenance requests and work orders
• Coordinating with vendors and following up on scheduled work
• Maintaining community records, files, and resident information
• Assisting with accounts payable and invoice processing
• Supporting violation tracking and other compliance-related matters
• Assisting the Property Manager with general administrative duties and special projects

Skills

Administrative experience

Communication skills

Organization

Customer service

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Full-Time Property Administrator - Mahwah, NJ

A professional property management company is seeking a highly organized and dependable Full-Time Property Administrator to work onsite at a residential community in Mahwah, New Jersey.

The Property Administrator will support the Property Manager with the community's daily administrative and operational needs while providing courteous and professional service to residents, Board members, vendors, and staff.

Responsibilities include:

• Responding to resident inquiries by telephone and email
• Preparing correspondence, notices, reports, and meeting materials
• Entering and tracking maintenance requests and work orders
• Coordinating with vendors and following up on scheduled work
• Maintaining community records, files, and resident information
• Assisting with accounts payable and invoice processing
• Supporting violation tracking and other compliance-related matters
• Assisting the Property Manager with general administrative duties and special projects

Qualifications:

• Prior administrative or property management experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Professional and courteous customer-service approach
• Ability to manage multiple priorities and follow through on assignments
• Proficiency in Microsoft Outlook, Word, and Excel
• Experience working with a condominium or homeowners association is a plus

This is a full-time, onsite position in Mahwah, New Jersey.

Salary: $55,000-$60,000 annually, based on experience.

Qualified candidates are encouraged to submit a résumé for consideration.