Onsite Clinical Programs Coordinator

Ultipro; Minnetonka (MN); Hybrid; USD 46,000 - 69,000; Full time

Job summary

Medica, a nonprofit health plan serving Minnesota and beyond, is seeking a Clinical Program Coordinator to support provider partnership programs by coordinating communications, processes, reporting, and administrative activities across multiple teams.

This onsite role at Minnetonka, MN involves meeting coordination, project support, SOP documentation, and cross-functional collaboration to drive operational effectiveness and continuous process improvement.

Qualifications

• 3+ years of experience in administrative support, operations, project coordination and/or meeting management.
• Experience coordinating schedules, preparing meeting materials, and managing communications across multiple stakeholders.
• Strong organizational, problem-solving, and time-management skills.
• Ability to work independently, prioritize competing demands, and follow through on deliverables.
• Proficiency with Microsoft Office applications, including PowerPoint, Excel, and Outlook.

Responsibilities

• Coordinate internal and external provider meetings, including scheduling, agenda development, meeting materials, and follow-up activities.
• Prepare presentations, reports, meeting packages, and communications for provider and organizational stakeholders.
• Manage and maintain SharePoint sites, documentation repositories, and operational resources.
• Track action items, deadlines, and deliverables across multiple projects and teams.
• Support SOP development, maintenance, and process documentation.
• Ensure the accuracy and timely distribution of program data, reports, and communications.
• Partner with cross-functional teams to identify process improvements and streamline workflows.
• Monitor trends and proactively identify and address operational issues.

Skills

Administrative support

Project coordination

Meeting management

Time management

Independent work

Education

Bachelor's degree in business, healthcare administration, public health, communications

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

Medica, a nonprofit health plan serving Minnesota and beyond, is seeking a Clinical Program Coordinator to support provider partnership programs by coordinating communications, processes, reporting, and administrative activities across multiple teams.

This onsite role at Minnetonka, MN involves meeting coordination, project support, SOP documentation, and cross-functional collaboration to drive operational effectiveness and continuous process improvement.