Onsite Civil Energy Project Coordinator

Tacony Corporation; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Keeley Construction in St. Louis, MO is seeking a Project Coordinator for our Civil Energy Group.

You will support project managers, manage records, schedule activities, and coordinate with payroll, field operations, and vendors to keep projects on track. The role requires 2+ years in construction administration or payroll, proficiency in Microsoft Office, strong organizational skills, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred in business-related field.
• 2+ years of experience in construction administration, payroll administration, or project coordination.
• Experience supporting payroll processes and administrative reporting.
• Familiarity with IBEW labor agreements and union administration.
• Proficiency with Microsoft Office; Excel, Word, Outlook, Teams.
• Strong organizational, detail-oriented, and communication skills.
• Ability to handle confidential employee, payroll, and project information.

Responsibilities

• Maintain apprenticeship participation records and compliance reporting.
• Process and maintain union documentation and onboarding requirements.
• Coordinate with Payroll and Field Operations for wage rates and classifications.
• Track pre-employment, random, post-incident, and project-specific screenings.
• Maintain employee certifications, training, safety, and compliance records.
• Assist audits by gathering payroll, union, and compliance documents.
• Coordinate timesheets and payroll-related documentation.
• Process invoices, purchase orders, expense reports, and other financial docs.
• Maintain project financial records and support cost tracking and reconciliation.
• Provide day-to-day administrative support to project teams.
• Maintain project documentation including contracts, permits, licenses, and insurance.
• Coordinate project schedules, inspections, deliveries, meetings, and milestones.
• Prepare reports and track administrative deliverables.
• Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
• Support onboarding and site-access requirements.
• Assist with project closeout activities and record archiving.
• Track permits, inspections, and compliance requirements.
• Support safety initiatives through accurate recordkeeping.

Skills

Microsoft Office Suite

Excel

Organizational skills

Communication skills

Discretion with confidential info

Payroll administration

Project coordination

Team collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Accounting, Human Resources, Construction Management, or related field

Job description

Keeley Construction in St. Louis, MO is seeking a Project Coordinator for our Civil Energy Group.

You will support project managers, manage records, schedule activities, and coordinate with payroll, field operations, and vendors to keep projects on track. The role requires 2+ years in construction administration or payroll, proficiency in Microsoft Office, strong organizational skills, and the ability to handle confidential information.