Civil Energy Project Coordinator: Payroll & Compliance

Keeley Construction Group; St. Louis (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

Keeley Construction Group in St. Louis, MO seeks a Project Coordinator for its Civil Energy Group to support field teams, manage records, and coordinate schedules across multiple projects.

The role requires strong organizational skills, attention to detail, and experience in payroll, union documentation, and compliance reporting, with a focus on accuracy and confidentiality. You will partner with project managers, subcontractors, and internal departments to keep contracts, permits, payments, and

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• 2+ years of experience in construction administration, payroll administration, project coordination, or compliance administration.
• Experience supporting payroll processes, employee record management, and administrative reporting.
• Familiarity with construction documentation, project records, and compliance requirements.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Familiarity with IBEW labor agreements and apprenticeship documentation.
• Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects preferred.
• Ability to handle confidential employee, payroll, and project information with discretion and professionalism.

Responsibilities

• Maintain apprenticeship participation records and compliance reporting.
• Process and maintain union documentation and onboarding requirements.
• Coordinate with Payroll and Field Operations on wage rates and classifications.
• Track workforce screening and site-access compliance.
• Maintain employee certifications, safety and training records.
• Assist audits by gathering payroll and compliance docs.
• Coordinate timesheets and payroll-related docs.
• Process invoices, purchase orders, and other financial docs.
• Maintain project financial records and cost tracking.
• Provide admin support to project managers and teams.
• Maintain project docs: contracts, permits, licenses, insurance.
• Coordinate project schedules, meetings, and milestones.
• Prepare reports and track administrative deliverables.
• Coordinate communications among teams, subs, vendors, clients.
• Support onboarding activities and site-access requirements.
• Assist with project closeout and record archiving.
• Track permits, inspections, workforce certifications and compliance.
• Support safety initiatives through recordkeeping.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Discretion and professionalism

Multitasking

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration, Accounting, Human Resources, Construction Management, or related field (preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Keeley Construction Group in St. Louis, MO seeks a Project Coordinator for its Civil Energy Group to support field teams, manage records, and coordinate schedules across multiple projects.

The role requires strong organizational skills, attention to detail, and experience in payroll, union documentation, and compliance reporting, with a focus on accuracy and confidentiality. You will partner with project managers, subcontractors, and internal departments to keep contracts, permits, payments, and