Onsite Business Development Assistant — Growth & Operations

Orthodontic Experts Ltd; Kentucky; On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Paid Time Off

Holiday Pay

Medical, Dental, Vision, and Life保险

Accident Insurance

Short-Term Disability

Long-Term Disability

Employee Assistance Program

Health Savings Account

Dependent Care Account

401(k) and matching

Pet Insurance

Tuition Assistance Program

Identity Theft Protection

MetLife MetLaw Legal Insurance

Transit Reimbursement - Commuter Allow

Job summary

Orthodontic Experts Ltd in Des Plaines, IL is seeking a Business Development Assistant to support the President and VP of Marketing and Business Development. You will manage administrative tasks, maintain business development databases, and coordinate meetings and reports to keep initiatives on track.

You will organize files, prepare materials, and monitor project deadlines while handling multiple priorities with precision and discretion.

Qualifications

• Associate or bachelor's degree preferred.
• Minimum of 2 years administrative or related experience.
• Strong proficiency in Microsoft Office, especially Excel, Outlook, Word and PowerPoint.
• Experience with CRM, database, or project management software preferred.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication; ability to maintain confidentiality.
• Valid driver’s license; 10% travel.

Responsibilities

• Provide administrative support for business development activities and projects as directed by senior leadership.
• Enter and maintain notes, updates, and records in business development software.
• Organize and maintain electronic files, reports, and documentation.
• Assist with preparation of presentations, reports, and business materials.
• Coordinate and schedule meetings, including agendas and materials.
• Record, organize, and distribute meeting notes and action items.
• Create and maintain provider lists and update CRM data.
• Upload provider reports and BI data into company systems.
• Update quarterly heat maps and territory information as directed by leadership.
• Monitor data accuracy across systems.
• Research conferences, networking events, and market opportunities for executive leadership.
• Coordinate cross-departmental meetings for new business initiatives.
• Monitor projects, checklists, and deadlines to ensure timely completion.
• Follow up on tasks and provide status updates to leadership.

Skills

MS Office Suite

Excel

Outlook

Word

PowerPoint

CRM software

Data entry

Communication

Education

Associate or Bachelor's degree preferred

Tools

CRM software

Project management software

Job description

Orthodontic Experts Ltd in Des Plaines, IL is seeking a Business Development Assistant to support the President and VP of Marketing and Business Development. You will manage administrative tasks, maintain business development databases, and coordinate meetings and reports to keep initiatives on track.

You will organize files, prepare materials, and monitor project deadlines while handling multiple priorities with precision and discretion.