Facilities & Safety Coordinator

Orthodontic Experts Ltd; Des Plaines (IL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Company vehicle

Paid Time Off

Holiday Pay

Medical, Dental, Vision, Life

Job summary

Orthodontic Experts Ltd in Des Plaines, IL seeks a detail-oriented Facilities and Safety Assistant to coordinate administrative workflows, on-site safety audits, and property inspections across multiple locations.

You will support security systems administration, basic tech support, badge management, incident data gathering, and floorplan updates while ensuring compliance with OSHA guidelines and company safety standards.

Qualifications

• Strong foundational knowledge of corporate safety documentation, audit workflows, and compliance processes.
• Experience navigating data portals, security information systems, or compliance tracking platforms (e.g., automated GRC tools).
• Ability to update facility layouts and floorplans, or delegate technical design tasks to others.
• Excellent written and verbal communication across HR, IT, and Facilities teams.

Responsibilities

• Security Systems Administration: monitor outages, escalate major issues, review alerts and logs.
• Basic Technical Support: process user access requests and distribute training materials.
• Badge System Support: print badges, update visitor logs, and run monthly inventory checks.
• Incident & Evidence Gathering: flag hazards and collect security footage, logs, and reports.
• Safety & Fleet Checklists: audit lighting, plumbing, climate control, and vehicle connectivity.
• Floorplans & Record Keeping: update layouts and track compliance dates for extinguishers, sprinklers, and alarms.

Skills

Safety procedures

Audit workflows

Compliance tracking

Data portals

Security monitoring

Communication

Cross-functional collaboration

Driver's license

MVR clearance

Tools

GRC tools

Security portals

Job description

Orthodontic Experts Ltd in Des Plaines, IL seeks a detail-oriented Facilities and Safety Assistant to coordinate administrative workflows, on-site safety audits, and property inspections across multiple locations.

You will support security systems administration, basic tech support, badge management, incident data gathering, and floorplan updates while ensuring compliance with OSHA guidelines and company safety standards.