Business Development Assistant — Admin & Data Support (Onsite)

Orthodontic Experts Management LLC; Maine Township (IL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

Holiday Pay

Medical, Dental, Vision, and Life Ins.

401(k) and matching

Transit Reimbursement

Job summary

Orthodontic Experts is seeking a detail‑oriented Business Development Assistant to support the President and VP of Marketing and Business Development. You will maintain business development data, organize reports, coordinate meetings, and track deadlines across multiple projects.

The ideal candidate is highly organized, proactive, and able to manage competing priorities with confidentiality. This full‑time, on‑site role offers growth within a purpose‑driven dental organization.

Qualifications

• Associate or Bachelor?s degree preferred.
• Minimum 2 years of administrative, executive assistant, project support, marketing support, or related experience.
• Strong proficiency in Excel, Outlook, Word, and PowerPoint.
• Experience working with CRM, database, or project management software preferred.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work independently and maintain confidentiality.
• Valid Driver’s License
• 10% Travel

Responsibilities

• Provide administrative support to the President and Vice President of Marketing and Business Development.
• Enter and maintain notes, updates, and records within business development software platforms.
• Organize and maintain electronic files, reports, and documentation.
• Assist with preparation of presentations, reports, and business materials.
• Coordinate and schedule meetings, including agendas and materials.
• Record, organize, and distribute meeting notes and action items.
• Create and maintain contact lists of Medicaid and private dental providers.
• Update provider information and business development activities within company systems.
• Review monthly reports and assist in analyzing bonding metrics and doctor days by clinic.
• Monitor data accuracy and ensure information remains current within all systems.
• Manage and maintain software utilized for business development travel planning.

Skills

Strong organizational skills

Excellent communication skills

Ability to multitask

Detail-oriented

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

CRM software

Project management software

Job description

Orthodontic Experts is seeking a detail‑oriented Business Development Assistant to support the President and VP of Marketing and Business Development. You will maintain business development data, organize reports, coordinate meetings, and track deadlines across multiple projects.

The ideal candidate is highly organized, proactive, and able to manage competing priorities with confidentiality. This full‑time, on‑site role offers growth within a purpose‑driven dental organization.