Office Coordinator

Kincell Bio, LLC; Gainesville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Kincell Bio is seeking a highly motivated Office Coordinator to join our on-site Gainesville team. The role will manage day-to-day office operations, events, receptionist duties, and travel arrangements for executives.

The successful candidate will oversee site visits, meeting logistics, onboarding for new hires, and HR-related administration, helping drive efficient business performance in a growing CDMO environment.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 5+ years’ experience in office management or executive administration.
• Excellent communication skills.
• Proficiency in MS Office.

Responsibilities

• Plan, coordinate and host employee engagement events and site activities.
• Manage receptionist duties and front-desk operations.
• Assist executives with travel arrangements, scheduling, and expense reports.
• Coordinate site visits, meetings logistics and catering.
• Support HR processes and maintain compensation data and records.

Skills

Excellent communication

MS Office

Confidential information handling

Education

Bachelor’s degree or equivalent

Tools

MS Office

Job description

Kincell Bio engineers cells into therapies. With manufacturing facilities located in Research Triangle Park, NC and Gainesville, FL, Kincell Bio is a contract development and manufacturing organization (CDMO) with the mission to streamline CMC development, apply expertise in analytical and process development and GMP manufacturing, testing and release from early clinical to pivotal studies and product launch. Kincell Bio is focused on supporting innovative companies developing immune cell therapies, including autologous and allogeneic CAR‑T, TCR, TILs, Tregs and CAR‑NK technologies. We offer challenging career opportunities, competitive benefits, and an environment that recognizes and rewards performance.

For more information, please visit our website at www.kincellbio.com.

Summary

Kincell is seeking a highly motivated Office Coordinator who will be a key contributor to a dynamic and collaborative on-site team. The Office Coordinator will play a vital role in our growing company, providing key administrative duties required for a successful business. As Office Coordinator, the successful candidate will be responsible for day‑to‑day business office management, including planning and scheduling company events, managing receptionist duties, and assisting with guest and executive travel.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This list contains the major duties and requirements of the job and is not all‑inclusive. Incumbent(s) may be expected to perform role‑related duties other than those contained in this document.

• Plan, schedule, organize, and run employee engagement events.
• Order and stock site refreshments, office supplies, and swag items.
• Responsible for receptionist duties and front‑desk responsibilities.
• Assist executive staff with travel arrangements, scheduling, and expense report submissions and approvals.
• Assist in coordinating and hosting site visits and managing meeting logistics such as calendar invitations, room reservations, and catering.
• Assist with special projects as needed to support quarterly department goals.
• Serve as administrator for HR department platforms and admin processes.
• Assist staff with routine questions.
• Update and maintain company compensation data and structure.
• Organize and prepare slide deck and materials for meetings such as town halls.
• Coordinate recruitment, hiring, and onboarding of new employees.
• Complete administrative onboarding tasks for new hires.
• Manage candidate communications and interview scheduling.
• Update and maintain job postings for the company website and external job boards.
• Update and maintain employee records.
• Send site‑wide and company‑wide communications relating to site visits, employee engagement activities, etc.
• Other duties as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.

• Bachelor’s degree or equivalent work experience
• 5+ years’ experience in office management or executive administration
• Excellent communication skills
• Demonstrated ability to maintain confidential employee and business information
• Proficiency in MS Office

Physical Demands

• Adjusting or moving objects weighing up to 25lbs

Travel Requirements

• Little to none

Location

• This is an 100% on‑site position located at the Gainesville, FL site with no opportunity for remote work. Core business hours are Monday‑Friday, 8:00 AM - 5:00 PM.

Kincell Bio provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable, federal, state, and local laws. Kincell Bio complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

NOTE TO EMPLOYMENT AGENCIES: Kincell Bio values our relationships with our Recruitment Partners. We will only accept resumes from those partners who have been contracted by a member of our Human Resources team to collaborate with us. We are not responsible for any fees related to resumes that are unsolicited or are received without contract.