Onsite Artist Services Manager – Live Events

The University of Texas at Austin; Austin (TX); On-site; USD 28,000 - 40,000; Part time

Job summary

The University of Texas at Austin invites applications for the Artist Services Coordinator at Texas Performing Arts. This on‑call role supports performances and activations on campus, coordinating event logistics, artist hospitality, and on‑site operations.

Responsibilities include lead on‑site support during setup, execution, and strike, open/close duties, and acting as the primary contact during shifts, with a focus on seamless event delivery and client experience.

Qualifications

• 2+ years experience in live events, hospitality, venue operations, or related field.
• Strong understanding of backstage operations and/or artist hospitality preferred.
• Ability to work independently in fast-paced, high‑pressure environments.
• Excellent communication and problem‑solving skills.
• Professional, calm, and solutions‑oriented demeanor.
• Must be 21 years or older.
• Flexible availability including nights, weekends, and holidays.
• Valid Driver’s License
• Reliable transportation (offsite support may be required)

Responsibilities

• Serve as on‑site lead support for event setup, execution, and strike.
• Open and close events in alignment with TPA standards and protocols.
• Act as the primary “boots on the ground” contact during assigned shifts.
• Execute event logistics including deliveries, room setups, and transitions.
• Support all backstage hospitality needs including dressing rooms, green rooms, and catering coordination.
• Ensure spaces are clean, stocked, and aligned with artist expectations and riders.
• Serve as a professional and welcoming presence for touring artists, crews, and VIPs.
• Coordinate and complete runs for supplies, meals, and last‑minute requests.
• Troubleshoot real‑time needs with efficiency and discretion.
• Maintain clear communication with Event Managers and cross‑functional teams (Production, Security, Guest Experience, etc.)
• Act as an extension of the Events team to increase bandwidth during high‑volume periods.
• Execute delegated tasks independently with minimal oversight.
• Support overall flow of event operations so Event Managers can prioritize client experience and quality

Skills

Live events experience

Hospitality operations

Backstage operations

Independent work

Excellent communication

21+ years old

Flexible hours

Driver's license

Reliable transportation

Job description

The University of Texas at Austin invites applications for the Artist Services Coordinator at Texas Performing Arts. This on‑call role supports performances and activations on campus, coordinating event logistics, artist hospitality, and on‑site operations.

Responsibilities include lead on‑site support during setup, execution, and strike, open/close duties, and acting as the primary contact during shifts, with a focus on seamless event delivery and client experience.