Onsite Administrative Specialist — ICE Support (Harlingen)

Universal Strategic Advisors LLC; Harlingen (TX); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Federal holidays

Job summary

Universal Strategic Advisors LLC in Harlingen, TX is hiring an Administrative Specialist to provide onsite administrative, data and program support to ICE within the Harlingen area. The role emphasizes confidentiality, accuracy, and the ability to juggle multiple priorities while supporting agency personnel.

The ideal candidate is organized, detail-oriented, and comfortable in a public-service setting. Bilingual English/Spanish is a plus.

Qualifications

• Bachelor’s degree from an accredited institution.
• At least three years of professional experience in administrative support, data management, program support or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel.
• Experience entering, maintaining and reporting data with a high degree of accuracy.
• U.S. citizenship.
• Ability to pass and keep a federal background investigation.
• Comfort working in a customer-facing, public-service setting.

Responsibilities

• Prepare, organize, and maintain administrative records related to office processing, and file documents electronically following established procedures.
• Enter, validate and update information accurately in designated government systems, flagging discrepancies or missing information for resolution.
• Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership.
• Schedule, check and track appointments, ensuring related paperwork is filed on time.
• Provide administrative support for office initiatives and recommend process improvements based on data trends.
• Support taskings, data calls, travel authorizations and itineraries, and other communications as defined by supervisors.
• Help track budgets, expenditures and related reporting.
• Maintain organized physical and electronic files and follow confidentiality and records-handling requirements.
• Assist individuals reporting to the office with professionalism and courtesy; provide general clerical support to ICE personnel.

Skills

Attention to detail

Analytical thinking

Communication skills

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Universal Strategic Advisors LLC in Harlingen, TX is hiring an Administrative Specialist to provide onsite administrative, data and program support to ICE within the Harlingen area. The role emphasizes confidentiality, accuracy, and the ability to juggle multiple priorities while supporting agency personnel.

The ideal candidate is organized, detail-oriented, and comfortable in a public-service setting. Bilingual English/Spanish is a plus.