Onsite Administrative Leader - Finance & Ops (Hospitality)

Addison Group; Chicago (IL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Leadership opportunity

Exposure to finance, HR, operations

High-visibility role

Industry exposure

Dynamic work environment

Job summary

Addison Group is seeking an Administrative Director for its Chicago location. This 100% onsite, direct-hire role oversees administrative and operational functions and two direct reports, collaborating with HR, payroll, IT, and finance to ensure smooth daily operations.

The ideal candidate will have strong financial acumen, exceptional organizational and interpersonal skills, and a track record in administration within hospitality or service-driven environments.

Qualifications

• 4+ years of administrative, office operations, or related professional experience.
• Strong budgeting experience and ability to review expenses, forecasts and payments.
• Excellent interpersonal skills and ability to collaborate with employees, managers, and leadership.
• Proficiency with Microsoft Office, particularly Excel and Word.

Responsibilities

• Oversee daily administrative operations and provide leadership to two direct reports.
• Partner with HR and payroll teams to address employee payroll questions and administrative needs.
• Review and approve payroll adjustments and assist with timekeeping processes.
• Coordinate new-hire onboarding and orientation activities with recruiting and HR.
• Provide employees with information regarding company benefits and enrollment procedures.
• Help maintain compliance with workplace postings and administrative documentation.
• Manage office operations, supplies, equipment, vendors, and parking programs.
• Coordinate customer billing, invoicing, and other accounting-related activities.
• Prepare recurring month-end reports, accrual information, and variance explanations.
• Facilitate setup for new employees' computer, telephone, and technology needs.

Skills

Leadership

Staff supervision

Budget management

Interpersonal skills

Organizational skills

Tools

Microsoft Excel

Microsoft Word

Job description

Addison Group is seeking an Administrative Director for its Chicago location. This 100% onsite, direct-hire role oversees administrative and operational functions and two direct reports, collaborating with HR, payroll, IT, and finance to ensure smooth daily operations.

The ideal candidate will have strong financial acumen, exceptional organizational and interpersonal skills, and a track record in administration within hospitality or service-driven environments.