Onsite Administrative Lead for ICE Ops Las Vegas

Universal Strategic Advisors, LLC; Las Vegas (NV); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Paid federal holidays

Job summary

Universal Strategic Advisors LLC in Las Vegas, NV is seeking a Senior Administrative Specialist to provide onsite administrative, data and program support to ICE. The role leads a team, ensures confidential handling and coordinates daily tasks across shifts for the Las Vegas area.

The ideal candidate has extensive administrative experience, strong data management skills, and a proven ability to supervise others in a public-service setting. This full-time onsite position requires U.S.

Qualifications

• Bachelor’s degree from an accredited institution.
• At least ten years of professional experience in administrative support, data management, program support or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
• Experience entering, maintaining and reporting data with a high degree of accuracy.
• Comfort working in a customer-facing, public-service setting.
• U.S. citizenship.
• Ability to pass and keep a federal background investigation.

Responsibilities

• Team lead and coordination: Coordinate the daily work of the onsite Administrative Specialist team. Assign and balance tasks, monitor workload, and adjust coverage across shifts to meet office needs.
• Training and quality review: Train and mentor new and current specialists on procedures, systems and confidentiality requirements. Review completed work for accuracy and completeness, and correct problems before they reach Government personnel.
• Primary point of contact: Serve as the team’s main liaison with Government personnel and the Company's program management. Receive taskings, communicate priorities to the team, and raise issues for resolution.
• Administrative documentation: Prepare, organize and maintain administrative records related to office processing, and file documents electronically following established procedures.
• Data entry and data management: Enter, validate and update information accurately in designated government systems, including individual records, status information and tracking details as directed by Government personnel. Keep data complete, current and consistent, and flag discrepancies or missing information for resolution.
• Data reporting: Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership. Consolidate team inputs into accurate, on-time products.
• Appointment scheduling and tracking: Schedule, check and track appointments, and see that the related paperwork and notices are prepared and filed on time.

Skills

Data entry accuracy

Public service experience

Organization

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

Job description

Universal Strategic Advisors LLC in Las Vegas, NV is seeking a Senior Administrative Specialist to provide onsite administrative, data and program support to ICE. The role leads a team, ensures confidential handling and coordinates daily tasks across shifts for the Las Vegas area.

The ideal candidate has extensive administrative experience, strong data management skills, and a proven ability to supervise others in a public-service setting. This full-time onsite position requires U.S.