Onsite Administrative & Facilities Coordinator

AIPSO; Mayfield Heights (OH); On-site; USD 50,000 - 80,000; Full time

Job summary

AIPSO in Mayfield Heights, OH is seeking an Administrative Assistant to manage general office activities, coordinate meetings, and support IT and facilities needs. The role requires strong MS Office skills and a collaborative, detail-oriented approach to confidential records and onboarding support.

The position is full-time and onsite, with responsibilities spanning vendor coordination, office logistics, and cross-department support to ensure smooth daily operations.

Qualifications

• Three or more years of related administrative or office coordination experience.
• Proficient with Microsoft Office productivity tools (Outlook, Word, Excel).
• Experience coordinating vendors, tracking office equipment, or supporting meeting technology.

Responsibilities

• Provide general office administration support (mail distribution, FedEx, supplies).
• Coordinate meetings and events, reserve locations, arrange equipment and food, prepare agendas, record minutes, and track follow-up items.
• Serve as the primary onsite contact for routine office needs including maintenance requests and conference room readiness.
• Assist with low-complexity IT support needs and escalate complex issues as needed.
• Maintain confidential records, directories, and supplier tracking records; support onboarding activities.

Skills

Microsoft Office

Communication

Organizational skills

Multi-tasking

Teamwork

Problem solving

Independent work

Attention to detail

Office management

Education

Associate's degree

Job description

AIPSO in Mayfield Heights, OH is seeking an Administrative Assistant to manage general office activities, coordinate meetings, and support IT and facilities needs. The role requires strong MS Office skills and a collaborative, detail-oriented approach to confidential records and onboarding support.

The position is full-time and onsite, with responsibilities spanning vendor coordination, office logistics, and cross-department support to ensure smooth daily operations.