On-Site Group Admin for Software & Electronics

MIT Lincoln Laboratory; Lexington (MA); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Pension plan

401K matching

Paid leave (vacation, sick, parental)

Tuition reimbursement

Job summary

MIT Lincoln Laboratory in Lexington, MA seeks a Group Administrative Assistant for the Software and Electronics Engineering Group to support daily operations and coordination. The role offers exposure to a wide range of administrative tasks within a fast-paced research environment.

You will manage multiple calendars, arrange visits, handle travel and procurement, and prepare documents while maintaining a high level of professionalism and discretion.

Qualifications

• High school graduate with 5+ years of relevant experience or an associate/bachelor’s degree in a business or relevant field
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated effective written and oral communication skills, interpersonal skills, and organizational skills
• Ability to perform administrative tasks in a highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision

Responsibilities

• Organize and manage calendars, conference room calendar, and group status board; coordinate internal and external visits and meetings; maintain office equipment and supply levels
• Maintain property coordination and be the point of contact for property; prioritize and manage multiple tasks
• Prepare and edit memos, data entry, presentations, travel arrangements, expense vouchers, and IT work orders; process shopping carts and procurements
• Communicate professionally with senior management and external parties; escort visitors; handle private and confidential information

Skills

MS Office Suite

Written communication

Oral communication

Interpersonal skills

Organizational skills

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

SAP

Concur

SuccessFactors

Field Glass

SAP Business Objects

Analysis for Office

Job description

MIT Lincoln Laboratory in Lexington, MA seeks a Group Administrative Assistant for the Software and Electronics Engineering Group to support daily operations and coordination. The role offers exposure to a wide range of administrative tasks within a fast-paced research environment.

You will manage multiple calendars, arrange visits, handle travel and procurement, and prepare documents while maintaining a high level of professionalism and discretion.