Onsite Administrative Associate — Engineering Office

Stanford University; Palo Alto (CA); Hybrid; USD 47,000 - 58,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits

Flexible work options

Tuition and training assistance

Job summary

Stanford University is seeking an Administrative Associate to support the Dean's Office and School of Engineering administration. This onsite position offers the chance to contribute to communication, events, scheduling, and daily office operations on the Stanford main campus.

Reporting to the Administrative Services Manager, you will handle routine tasks, coordinate logistics for conferences, and assist with HR and facilities support.

Qualifications

• Proficient with common office software and email applications.
• Experience following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Ability to prioritize and multi-task in a fast-paced environment.

Responsibilities

• Respond to inquiries and determine appropriate action.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors.
• Draft and disseminate routine communications and materials.
• Plan and schedule calendars; resolve conflicts and arrange travel.
• Process and monitor routine financial transactions and discrepancies.
• Maintain office supplies and equipment; coordinate moves as needed.
• Serve as point of contact for facilities and report safety concerns.
• Maintain approved content on websites.
• Provide HR transactional support (timecards, I-9s, etc.) and train student workers.

Skills

Computer skills

Organizational

Communication

Customer service

Multitasking

Education

High school diploma or equivalent

Job description

Stanford University is seeking an Administrative Associate to support the Dean's Office and School of Engineering administration. This onsite position offers the chance to contribute to communication, events, scheduling, and daily office operations on the Stanford main campus.

Reporting to the Administrative Services Manager, you will handle routine tasks, coordinate logistics for conferences, and assist with HR and facilities support.