Onsite Administrative Assistant

Associa; Okeechobee (FL); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Wellness and development

Job summary

Associa in Okeechobee, FL is seeking an organized Onsite Administrative Assistant to support the property management team and ensure efficient day-to-day operations. This hourly role offers benefits and a path to professional growth, with a focus on accuracy, courtesy, and teamwork.

Responsibilities include handling inquiries, maintaining records, preparing reports, managing calendars, coordinating meetings, and serving as a central point of contact with residents, vendors, and staff while

Qualifications

• Proficient in Word, Excel, and Outlook.
• Professional customer service and communication skills.
• Able to communicate with multiple stakeholders including managers, vendors, and clients.

Responsibilities

• Provide crucial administrative support to the property management team.
• Act as central point of contact for internal and external communications.
• Maintain records, prepare reports, and assist with documentation.
• Manage calendars, schedule appointments, and coordinate meetings.
• Build relationships with clients, tenants, and vendors with strong customer service.

Skills

MS Office

Customer service

Communication skills

Education

High School Diploma or GED

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as the Onsite Administrative Assistant and contribute to the efficient operations of our beautiful community located in Okeechobee, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Compensation?

This is an hourly position with compensation of $18.00 per hour.

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management operations and the face of our branch, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service .

Requirements

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Professional customer service and communication skills .
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .

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