Onsite Administrative Assistant

Associa; Florida; On-site; USD 21,000 - 28,000; Part time

Job summary

Associa in Margate, FL is seeking an organized Administrative Assistant to support the property management team at one of our communities. This role provides essential administrative support, manages calendars, and coordinates communications to keep operations smooth.

This is a temporary, part-time position for about three months, with a 9:00 AM–4:00 PM schedule, Monday through Friday, including a one-hour lunch break, onsite.

Qualifications

• Proficient in Word, Excel, Outlook.
• Professional customer service and communication skills.
• Strong grammar, punctuation and business writing.
• Ability to coordinate with multiple stakeholders.
• Team player able to work in person and in group settings.
• Prioritize, manage time and meet deadlines.
• Interpret verbal and/or written instructions.
• High School Diploma or GED required.
• At least one year of related experience.

Responsibilities

• Provide essential administrative support to the property management team.
• Act as central point of contact for internal and external communications.
• Maintain accurate records, prepare reports, and support documentation.
• Manage calendars, schedule appointments, and coordinate meetings.
• Build relationships with clients, tenants, and vendors to ensure service quality.

Skills

Microsoft Office

Customer service

Communication skills

Time management

Teamwork

Verbal & written instructions

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team at one of our communities located in Margate, FL.

This is a temporary, part-time position expected to last approximately three (3) months.

Schedule: Monday through Friday, 9:00 AM to 4:00 PM, with a one-hour unpaid lunch break.

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

EEO is the Law