Onsite Admin Assistant for Federal Kauai Projects

SmartRecruiters, Inc.; Honolulu (HI); On-site; USD 30,000 - 47,000; Full time

Job summary

AECOM is seeking an Administrative Assistant to support a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. You will organize meetings, maintain records, and manage travel details as priorities evolve, ensuring timely, accurate project documentation.

This on-site role requires attention to detail, coordination with engineers and field teams, and the ability to handle sensitive information while meeting deadlines. Per diem may be available where appropriate.

Qualifications

• High school diploma or equivalent and 2+ years of administrative support for construction, engineering, or field operations teams or demonstrated equivalency of experience and/or education.
• A valid driver’s license is required, along with the ability to pass a Motor Vehicle Records (MVR) check in accordance with company policy.
• US Citizenship is required due to the nature of the work.

Responsibilities

• Coordinate meetings, calendars, site visits, travel details, and team communications.
• Maintain organized project files, correspondence, meeting notes, and action item logs.
• Prepare and format reports, presentations, spreadsheets, and routine project documents.
• Assist with onboarding, timesheets, expense documentation, and administrative tracking.
• Route incoming requests and help track deliverables, approvals, and deadlines.
• Handle sensitive project information with accuracy and discretion.

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

AECOM is seeking an Administrative Assistant to support a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. You will organize meetings, maintain records, and manage travel details as priorities evolve, ensuring timely, accurate project documentation.

This on-site role requires attention to detail, coordination with engineers and field teams, and the ability to handle sensitive information while meeting deadlines. Per diem may be available where appropriate.