Onsite Administrative Assistant for Kauai Federal Project

Talentify; Honolulu (HI); On-site; USD 45,000 - 65,000; Full time

Job summary

AECOM is seeking an Administrative Assistant to help organize a fast moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. Engineers and construction teams may be documenting building damage, coordinating emergency weatherproofing and drying, and planning utility and facility repairs at several sites.

You will keep meetings, records, travel details, reports, and action items in order while priorities evolve.

Qualifications

• High school diploma or equivalent with 2+ years of administrative support for construction, engineering, or field operations teams or demonstrated equivalency of experience and/or education.
• A valid driver’s license and ability to pass MVR check as per policy.
• US Citizenship is required due to federal facility work.

Responsibilities

• Coordinate meetings, calendars, site visits, travel details, and team communications.
• Maintain organized project files, correspondence, meeting notes, and action item logs.
• Prepare and format reports, presentations, spreadsheets, and routine project documents.
• Assist with onboarding, timesheets, expense documentation, and administrative tracking.
• Route incoming requests and help track deliverables, approvals, and deadlines.
• Handle sensitive project information with accuracy and discretion.

Skills

Administrative Support

MS Office

Communication

Organization

Education

High School Diploma

Tools

MS Word

Excel

Outlook

Teams

Job description

AECOM is seeking an Administrative Assistant to help organize a fast moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. Engineers and construction teams may be documenting building damage, coordinating emergency weatherproofing and drying, and planning utility and facility repairs at several sites.

You will keep meetings, records, travel details, reports, and action items in order while priorities evolve.