Onsite Admin Assistant - Construction & Doc Control

EMCOR Group; El Cajon (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Life Insurance

Disability Insurance

401(k) Savings Plan

College Coach

Employee Assistance Program

Job summary

Dynalectric Company San Diego, part of EMCOR Group, is seeking an Administrative Assistant for onsite work at a key San Diego area project and/or office. The role supports management with information management, document control, and routine clerical tasks to keep the office organized and efficient.

The ideal candidate is reliable, punctual, organized, and capable of juggling multiple priorities in a busy office, with strong English communication and basic MS Office skills.

Qualifications

• High school diploma or GED required.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Minimum typing speed (wpm) required.

Responsibilities

• Perform clerical duties, maintain files, and organize documents; photocopy, fax, print, process mail, answer phones etc.
• Use computers for various applications, such as database management or word processing
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
• Assist in planning office related meetings
• Help prepare reports and presentations; process and distribute internally and externally
• Data entry
• Update staff calendars and organize schedules
• Prepare information and research for executive needs
• Oversee mail deliveries, packages, and couriers; sort and distribute mail
• Purchase, track, and invoice office supplies for each department
• Set up, break down, organize, and maintain conference rooms, training rooms, kitchens, and meeting rooms
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
• Maintain confidentiality of company information
• Comply with ISO 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures
• Escalate critical and/or sensitive issues to management with recommendation for resolution
• Perform additional assignments as required by the company or as directed by management

Skills

Office administration

Customer service

Microsoft Office

Typing speed

Education

High school diploma

Bachelor’s degree pursuing

Tools

Microsoft Office

Visio

Outlook

Job description

Dynalectric Company San Diego, part of EMCOR Group, is seeking an Administrative Assistant for onsite work at a key San Diego area project and/or office. The role supports management with information management, document control, and routine clerical tasks to keep the office organized and efficient.

The ideal candidate is reliable, punctual, organized, and capable of juggling multiple priorities in a busy office, with strong English communication and basic MS Office skills.