Onsite Administrative Coordinator

Dynalectric San Diego; El Cajon (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

401(k) plan

Discretionary bonus

Employee assistance program

Job summary

Dynalectric San Diego is seeking an Administrative Assistant to support management with information management and document control at a key onsite project in the greater San Diego area or at the office.

The role requires punctual, organized individuals who can juggle multiple priorities, draft correspondence, schedule appointments, and maintain paper and electronic files. Proficiency with Microsoft Office and strong communication are essential in a fast-paced construction environment.

Qualifications

• Prior experience handling office responsibilities and customer service.
• High school diploma or GED required.
• Bachelor’s degree or currently pursuing preferred.
• Working knowledge of construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations.
• Typing speed minimum (wpm).

Responsibilities

• Perform clerical duties, maintain files, and organize documents.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Assist in planning office related meetings.
• Help prepare reports and presentations; process and distribute internally and externally.
• Data entry.
• Update staff calendars and organize schedules.
• Prepare information and research for executive needs.
• Oversee mail deliveries, packages, and couriers; sort and distribute mail.
• Purchase, track, and invoice office supplies for each department.
• Set up, break down, organize, and maintain conference rooms, training rooms, kitchens, and meeting rooms.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Maintain confidentiality of company information.
• Escalate critical and/or sensitive issues to management with recommendation for resolution.
• Perform additional assignments as required by the company or as directed by management.

Skills

Communication skills

MS Office

Time management

Attention to detail

Typing speed

Education

High school diploma or GED

Bachelor’s Degree (preferred)

Tools

Microsoft Office Suite

Visio

Outlook

Job description

Dynalectric San Diego is seeking an Administrative Assistant to support management with information management and document control at a key onsite project in the greater San Diego area or at the office.

The role requires punctual, organized individuals who can juggle multiple priorities, draft correspondence, schedule appointments, and maintain paper and electronic files. Proficiency with Microsoft Office and strong communication are essential in a fast-paced construction environment.