Onsite Accounting Assistant – Temp-to-Hire AR & Invoicing

NorthBay Recruiter; Sonoma (CA); On-site; USD 37,000 - 40,000; Full time

Job summary

NorthBay Recruiter is partnering with a Sonoma-based organization to hire an Accounting Assistant to provide day-to-day support to its Accounting Department. This temporary-to-hire role requires attention to detail, accuracy in recording transactions, and the ability to handle invoicing and AR tasks.

Reporting to the CFO, you will process invoices, maintain records, assist with cash receipts and payments, and help prepare accounting reports.

Qualifications

• Previous accounting, accounts receivable, bookkeeping, or related administrative experience preferred.
• Familiarity with invoicing, cash receipts, accounts receivable, or transaction processing is helpful.
• Comfortable working with numbers, financial records, and detailed documentation.
• Proficiency with Microsoft Office applications, including Excel and Outlook.
• Ability to organize and prioritize multiple responsibilities and meet established deadlines.
• Ability to maintain accurate records and follow established accounting processes and procedures.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Process customer invoices and related accounts receivable documentation.
• Review invoices and supporting documentation for completeness and accuracy.
• Distribute customer invoices and maintain related accounting records.
• Support accounts receivable activities, including processing and organizing invoices, reports, packing lists, and other documentation.
• Assist with daily sales order and packing list processing.
• Maintain accurate electronic and physical accounting records and supporting documentation.
• Assist with processing customer payments, including checks, wire transfers, and electronic payments.
• Match incoming payments to the appropriate customer invoices.
• Enter and post cash receipts and assist with deposit processing.
• Maintain customer credit and invoice documentation as needed.
• Prepare and distribute reports and other accounting-related documents.
• Provide general administrative and accounting support to the Accounting Department.
• Assist with additional accounting projects and responsibilities as needed.

Skills

Accounting experience

Attention to detail

Microsoft Excel

Microsoft Outlook

Communication skills

Teamwork

Tools

Excel

Job description

NorthBay Recruiter is partnering with a Sonoma-based organization to hire an Accounting Assistant to provide day-to-day support to its Accounting Department. This temporary-to-hire role requires attention to detail, accuracy in recording transactions, and the ability to handle invoicing and AR tasks.

Reporting to the CFO, you will process invoices, maintain records, assist with cash receipts and payments, and help prepare accounting reports.