Online Administrative Coordinator - Part Time

Steven Lacey Concept Solutions; Houston (TX); Remote; USD 10,000 - 60,000; Part time

Job summary

A leading company is seeking a part-time Online Administrative Coordinator for a remote role in Houston. The position entails managing online meetings, maintaining digital filing systems, and providing essential administrative support. Ideal candidates will have at least two years of experience and strong proficiency in Microsoft and Google tools, coupled with excellent organizational and communication skills.

Benefits

Flexible work schedule

Professional development opportunities

Technology stipend

Qualifications

• Minimum 2 years administrative or coordination experience.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Bilingual capabilities a plus.

Responsibilities

• Coordinate and manage online meetings and webinars.
• Maintain and update digital filing systems.
• Handle email correspondence and manage inboxes.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Multitasking

Education

High school diploma

Associate's degree or higher

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

Position Overview

We are seeking a detail-oriented and organized Online Administrative Coordinator to join our team on a part-time basis. This remote position is perfect for someone who thrives in a virtual work environment and excels at managing multiple administrative tasks efficiently. The successful candidate will provide essential administrative support while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Coordinate and manage online meetings, webinars, and virtual events using platforms like Zoom, Teams, and GoToMeeting
• Maintain and update digital filing systems, databases, and document management platforms
• Handle email correspondence and manage multiple inbox accounts professionally
• Schedule appointments and manage calendars for team members and executives
• Prepare and format documents, presentations, and reports using Microsoft Office Suite and Google Workspace
• Process and track invoices, purchase orders, and expense reports
• Coordinate project timelines and follow up on deliverables with team members
• Manage social media accounts and assist with basic content scheduling
• Conduct online research and compile information for various projects
• Provide customer service support via email, chat, and phone when needed
• Assist with onboarding new team members and maintaining personnel records
• Create and maintain standard operating procedures for administrative processes
  
  

Required Qualifications

• High school diploma required; associate's degree or higher preferred
• Minimum 2 years of administrative or coordination experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and manage time effectively
• Reliable high-speed internet connection and dedicated workspace
• Proficiency with video conferencing platforms (Zoom, Teams, etc.)
• Basic understanding of social media platforms and scheduling tools
  
  

Preferred Qualifications

• Experience with project management tools (Asana, Trello, Monday.com)
• Knowledge of CRM systems (Salesforce, HubSpot, etc.)
• Familiarity with accounting software (QuickBooks, FreshBooks)
• Experience with website content management systems
• Previous remote work experience
• Bilingual capabilities a plus
  
  

Technical Requirements

• Computer with updated operating system and software
• High-speed internet connection (minimum 10 Mbps)
• Quiet, professional workspace free from distractions
• Webcam and headset for video calls
• Access to printer/scanner (or willingness to use local print services)
• Backup internet connection recommended
  
  

Schedule & Compensation

• Hours: 20-25 hours per week, flexible scheduling
• Schedule: Monday through Friday, with some flexibility for core business hours
• Time Zone: Must be available during EST business hours (9 AM - 5 PM)
• Employment Type: Part-time, remote position
• Compensation: $18-25 per hour, depending on experience
• Payment: Bi-weekly via direct deposit or PayPal
  
  

Benefits & Perks

• Flexible work schedule with work-life balance
• Professional development opportunities
• Access to online training platforms
• Potential for schedule expansion based on performance
• Collaborative and supportive remote team environment
• Technology stipend for home office setup
  
  

Skills We Value

• Proactive problem-solving approach
• Strong multitasking abilities
• Discretion when handling confidential information
• Adaptability to new technologies and processes
• Team collaboration in a virtual environment
• Customer service orientation
  
  

Application Requirements

Please Submit The Following

• Updated resume highlighting relevant administrative experience
• Cover letter explaining your interest in remote administrative work
• Two professional references with contact information
• Brief description of your home office setup and internet capabilities
• Portfolio of relevant work samples (optional but preferred)
  
  

Growth Opportunities

This Position Offers Potential For

• Increased hours and responsibilities based on performance
• Cross-training in different departments
• Leadership opportunities within the administrative team
• Professional development and certification support
• Potential advancement to full-time coordinator or specialist roles
  
  

We are an Equal Opportunity Employer committed to creating an inclusive and diverse remote work

Powered by JazzHR