One-Year Lead Administrative Assistant – School Office

Portland Public Schools; Portland (ME); On-site; USD 56,000 - 77,000; Full time

Job summary

Portland Public Schools’ Moore Middle seeks a detail-oriented Lead Administrative Assistant to support a busy school office. You will handle clerical tasks, maintain files, and prepare meeting materials under the principal’s guidance.

The role requires strong communication, organization, and independence. This full-time position engages with students, families, and staff to foster a productive school environment.

Qualifications

• High school or GED required.
• At least one year of clerical experience in a busy office.
• Ability to learn school procedures quickly and accurately.
• Strong verbal and written communication skills.

Responsibilities

• Answers a high volume of telephone calls and inquiries from families and staff.
• Sets up and maintains administrative and confidential files.
• Prepares materials for meetings from drafts or instructions.
• Manages timesheets, leave forms, and payroll processes.
• Coordinates substitute coverage for teachers and ed techs.
• Supports enrollment paperwork and maintains office supplies.

Skills

Effective communication

Prioritization

Multitasking

Office administration

Google Workspace

Education

High School or GED diploma

Tools

Google Workspace

Job description

Portland Public Schools’ Moore Middle seeks a detail-oriented Lead Administrative Assistant to support a busy school office. You will handle clerical tasks, maintain files, and prepare meeting materials under the principal’s guidance.

The role requires strong communication, organization, and independence. This full-time position engages with students, families, and staff to foster a productive school environment.