Lead Administrative Assistant - 1 Year, Full-Time

Portland Public Schools; United States; On-site; USD 56,000 - 77,000; Full time

Job summary

Moore Middle School, part of Portland Public Schools, seeks a Lead Administrative Assistant to support a busy office year-round. You will handle varied clerical tasks, run confidential files, and coordinate enrollment and events under the principal's guidance.

The role requires prompt, independent work, strong communication, and collaboration with students, families, and staff to maintain a welcoming office environment.

Qualifications

• High school diploma or GED required.
• At least one year of clerical/secretarial office experience.
• Ability to learn and adapt to school and district procedures.

Responsibilities

• Performs various administrative and secretarial duties to support smooth school operations.
• Answers high-volume calls and inquiries from families and staff and routes to appropriate supervisors.
• Sets up and maintains confidential files and prepares materials for meetings.
• Manages enrollment paperwork, supplies, and office budgets with accuracy.
• Coordinates substitute coverage and supports school events and attendance.

Skills

Effective communication

Multitasking

Office administration

Google Workspace

Data/file management

Education

High School diploma or GED

Tools

Google Docs

Google Sheets

Gmail

Job description

Moore Middle School, part of Portland Public Schools, seeks a Lead Administrative Assistant to support a busy office year-round. You will handle varied clerical tasks, run confidential files, and coordinate enrollment and events under the principal's guidance.

The role requires prompt, independent work, strong communication, and collaboration with students, families, and staff to maintain a welcoming office environment.