Oncology Data Specialist - Part Time - Cancer Registry

Stony Brook University; Stony Brook, Northern (NY, KY); Hybrid; USD 30,000 - 41,000; Part time

Job summary

Stony Brook University is seeking an Oncology Data Specialist (Part Time) for the Cancer Registry. The role involves abstracting and reporting cancer patient information from inpatients and outpatients to support accreditation, planning, and research initiatives.

Qualifications include an Associate’s degree, ODS-C certification, and at least 1 year of hospital experience, plus knowledge of NYS and national cancer coding standards and strong data entry/writing skills.

Qualifications

• Associate degree required; degree verification and ODS-C certification required.
• At least 1 year hospital/healthcare setting experience.
• Knowledge of New York State and national cancer coding standards.
• Anatomy & physiology knowledge and advanced medical terminology.
• Excellent computer data entry and writing skills with ability to process high-volume workload.
• Preference for bachelor’s degree and prior cancer registry leadership or advanced skills.

Responsibilities

• Abstract cancer patient information from inpatient and outpatient sources into the cancer registry database.
• Support accreditation and reporting requirements for NYSDOH and NCDB.
• Perform case finding, abstracting, and quality review to maintain data accuracy.
• Interface with management across hospital to support planning and operations.

Skills

Data entry

Writing skills

Anatomy & physiology

Education

Associate’s degree

Bachelor’s degree

Job description

Job Description - Oncology Data Specialist - Part Time - Cancer Registry (2602935)

Position Summary

At Stony Brook Medicine, an Oncology Data Specialistis a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Accurately obtain abstract, record and report cancer patient information from inpatient and outpatient sources in the cancer registry data base for the purposes of supporting the hospital's mission to provide excellence in patient care, education, research and planning.

Duties of an Oncology Data Specialist may include the following but are not limited to:

• Support the hospital's Cancer Program accreditation by completing all documentation and coding specifications in preparation for submission to the National Cancer Data Base, and meet the requirements set forth by the NYS DOH Public Health Law 2401.
• Case finding: locating all internal and external sources of cancer-related patient encounters, including all cancer-related pathology reports; all radiation and medical oncology consults and treatment summaries; all inpatient admissions and outpatient encounters. Utilizing all cancer related death certificates, all tumor board case lists provided to the registry for inclusion and reporting by hospital-based physician practices.
• Abstracting: accurately recording and coding required data in consistent with New York State and national guidelines into a software program.
• Quality Review: Respond to abstracting errors timely to maintain the required data accuracy and consistency.

Qualifications

Required Qualifications: Associate’s degree. Oncology Data Specialist Certification (ODS-C). Please Note: Verification of degree (e.g., diploma or official transcript) and certification is required for this role. Upload of documentation must be included with your application for consideration. At least 1 year of hospital/healthcare setting experience. Knowledge of New York State and national cancer coding standards. Knowledge of anatomy and physiology and advanced medical terminology. Excellent computer data entry and writing skills with ability to process high-volume work load.

Preferred Qualifications: Bachelor's degree. Previous experience in cancer registry setting, leadership role, with advanced computer and writing skills.

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting. The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Job Number:

2602935

Official Job Title : TH Medical Records Specialist

Job Field

Professional Clinical

Primary Location

Department/Hiring Area : Cancer Registry

Schedule

Part-time

Shift

Day Shift

Shift Hours : Variable / As Needed Pass Days : Sat, Sun, Variable

Posting Start Date

Sep 21, 2026

Posting End Date

Salary Grade : SL2