Oncology Data Specialist - Part Time - Cancer Registry

Stony Brook Medicine; Stony Brook (NY); On-site; USD 66,000 - 80,000; Part time

Benefits offered by this job

Smoke free environment

Essential position

Shift flexibility

Job summary

Stony Brook Medicine in Stony Brook, NY seeks an Oncology Data Specialist to accurately abstract, record and report cancer patient information for the hospital's cancer registry. You will interface with management to support excellence in patient care, education, research and planning.

The role requires an Associate’s degree with ODS-C certification, at least 1 year in healthcare, and knowledge of NYS/national cancer coding, anatomy and physiology, and medical terminology.

Qualifications

• Associate’s degree required with Oncology Data Specialist Certification (ODS-C).
• Verification of degree and certification is required for consideration.
• At least 1 year of hospital/healthcare setting experience.
• Knowledge of New York State and national cancer coding standards.
• Knowledge of anatomy and physiology and advanced medical terminology.
• Excellent computer data entry and writing skills with ability to process high-volume workload.

Responsibilities

• Support Cancer Program accreditation by completing documentation and coding per NYS DOH requirements.
• Case finding across internal and external sources of cancer-related encounters and reports.
• Abstracting: recording and coding data in a consistent manner.
• Quality Review: address abstracting errors promptly to maintain data accuracy.

Skills

Anatomy & physiology

Medical terminology

Writing skills

Data entry

Education

Associate’s degree

ODS-C Certification

Bachelor's degree (preferred)

Job description

Position Summary

At Stony Brook Medicine, an Oncology Data Specialist is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Accurately obtain abstract, record and report cancer patient information from inpatient and outpatient sources in the cancer registry data base for the purposes of supporting the hospital's mission to provide excellence in patient care, education, research and planning.

Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Duties of an Oncology Data Specialist may include the following but are not limited to:

• Support the hospital's Cancer Program accreditation by completing all documentation and coding specifications in preparation for submission to the National Cancer Data Base, and meet the requirements set forth by the NYS DOH Public Health Law 2401.
• Case finding: locating all internal and external sources of cancer-related patient encounters, including all cancer-related pathology reports; all radiation and medical oncology consults and treatment summaries; all inpatient admissions and outpatient encounters. Utilizing all cancer related death certificates, all tumor board case lists provided to the registry for inclusion and reporting by hospital-based physician practices.
• Abstracting: accurately recording and coding required data in consistent with New York State and national guidelines into a software program.
• Quality Review: Respond to abstracting errors timely to maintain the required data accuracy and consistency.

Qualifications

Required Qualifications

Associate’s degree. Oncology Data Specialist Certification (ODS-C). Verification of degree (e.g., diploma or official transcript) and certification is required for this role. Upload of documentation must be included with your application for consideration. At least 1 year of hospital/healthcare setting experience. Knowledge of New York State and national cancer coding standards. Knowledge of anatomy and physiology and advanced medical terminology. Excellent computer data entry and writing skills with ability to process high-volume work load.

Preferred Qualifications

Bachelor's degree. Previous experience in cancer registry setting, leadership role, with advanced computer and writing skills.

Special Notes

Resume/CV should be included with the online application.

Benefits

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Pre-Employment Requirements

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

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Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting. The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

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Official Job Title

TH Medical Records Specialist

Job Field

Professional Clinical

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Cancer Registry

Schedule

Part-time

Posting Start Date

Sep 21, 2026

Posting End Date

Dec 20, 2026, 11:59:00 PM

Salary

$65,901 - $80,179 - PRORATED FOR PART TIME

Salary Grade

SL2