Oncology Data Specialist - Part Time - Cancer Registry

Stony Brook University Medical Center; Stony Brook (NY); On-site; USD 34,000 - 52,000; Part time

Job summary

Stony Brook Medicine is seeking a part-time Oncology Data Specialist for the Cancer Registry to abstract and report cancer patient information from inpatient and outpatient sources. The role interfaces with management to ensure accuracy and compliance with NYS DOH guidelines.

Qualified candidates will have an Associate’s degree, ODS-C certification, and at least 1 year of hospital/healthcare experience. Strong writing and data-entry skills are essential, with attention to high-volume work load.

Qualifications

• Associate’s degree required; NYS cancer coding knowledge helpful.
• ODS-C certification required or in process; verification upon hire.
• At least 1 year hospital/healthcare setting experience; strong medical terminology.

Responsibilities

• Abstract and code cancer data into registry software.
• Locate and collect cancer-related records from multiple sources.
• Support accreditation submissions and reporting to state/national bodies.
• Perform quality review and correct data errors promptly.

Skills

Attention to detail

Written communication

Education

Associates degree

ODS-C certification

Bachelor’s degree

Job description

Job Description - Oncology Data Specialist - Part Time - Cancer Registry (2602935)

Position Summary

At Stony Brook Medicine, an Oncology Data Specialist is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Accurately obtain abstract, record and report cancer patient information from inpatient and outpatient sources in the cancer registry data base for the purposes of supporting the hospital's mission to provide excellence in patient care, education, research and planning.

Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Duties of an Oncology Data Specialist may include the following but are not limited to:

• Support the hospital's Cancer Program accreditation by completing all documentation and coding specifications in preparation for submission to the National Cancer Data Base, and meet the requirements set forth by the NYS DOH Public Health Law 2401.
• Case finding: locating all internal and external sources of cancer-related patient encounters, including all cancer-related pathology reports; all radiation and medical oncology consults and treatment summaries; all inpatient admissions and outpatient encounters. Utilizing all cancer related death certificates, all tumor board case lists provided to the registry for inclusion and reporting by hospital-based physician practices.
• Abstracting: accurately recording and coding required data in consistent with New York State and national guidelines into a software program.
• Quality Review: Respond to abstracting errors timely to maintain the required data accuracy and consistency.

Qualifications

Required Qualifications: Associate’s degree. Oncology Data Specialist Certification (ODS-C). Please Note: Verification of degree (e.g., diploma or official transcript) and certification is required for this role. Upload of documentation must be included with your application for consideration. At least 1 year of hospital/healthcare setting experience. Knowledge of New York State and national cancer coding standards. Knowledge of anatomy and physiology and advanced medical terminology. Excellent computer data entry and writing skills with ability to process high-volume work load.

Preferred Qualifications: Bachelor's degree. Previous experience in cancer registry setting, leadership role, with advanced computer and writing skills.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4-panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools - Medicine, Dental, Health Professions, Nursing and Social Welfare- a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail] . We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

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Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Job Number

2602935

Official Job Title

TH Medical Records Specialist

Job Field

Professional Clinical

Primary Location

Department/Hiring Area : Cancer Registry

Schedule

Part-time

Shift

Day Shift Shift Hours : Variable / As Needed Pass Days : Sat, Sun, Variable

Posting Start Date

Sep 21, 2026

Salary Grade

SL2