Oncology Administrative Assistant — Scheduler & Meetings

RWJBarnabas Health; Lincoln Park (NJ); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Dental & Vision Insurance

Retirement Plans

Tuition Reimbursement

Job summary

RWJBarnabas Health is seeking an Administrative Assistant - Oncology at the Morris Cancer Center to provide high-level administrative support to Oncology providers and department leadership. The role involves coordinating calendars, Tumor Board activities, and handling sensitive information with discretion.

You will liaise with physicians, staff, and external partners, manage scheduling, billing support, and onboarding for new providers, contributing to efficient departmental operations in a

Qualifications

• High School Diploma or equivalent
• Minimum five years of admin support in healthcare/academic setting
• Experience supporting physicians or executive-level staff
• Experience managing complex calendars with multiple providers
• Knowledge of insurance, referrals, billing, and basic revenue cycle
• Experience managing provider expenses, reimbursements, purchasing workflows
• Proficiency with Microsoft Office Suite (Outlook/Word/Excel/PowerPoint)
• Familiarity with EMR systems such as EPIC
• Strong typing; ability to prepare letters, memos, reports, minutes
• Excellent written and verbal communication
• Strong organizational, prioritization, multitasking, follow-up
• Ability to meet deadlines with urgency
• Manage confidential information with professionalism
• Associate's or Bachelor's degree preferred
• Experience with Tumor Board coordination or physician scheduling preferred

Responsibilities

• Provide high-level administrative support to Oncology providers and the Chief of the Department
• Manage complex calendars and schedules for providers and Tumor Board sessions
• Coordinate Tumor Board activities and prepare case lists, imaging requests, pathology reports, agendas
• Communicate with multidisciplinary teams to distribute Tumor Board information timely
• Support patient communication, including appointment reminders and routing of clinical information
• Process provider and departmental expenses, reimbursements, invoices, and procurement
• Support billing and basic revenue cycle activities, including charge capture assistance
• Assist with onboarding for new providers and administrative team members
• Draft, edit letters, memos, reports, presentations, and meeting minutes
• Serve as administrative contact for internal and external stakeholders
• Maintain departmental files, regulatory documentation, and meeting archives
• Prepare materials for committees, conferences, and departmental activities
• Coordinate administrative needs across departments and maintain relationships
• Maintain IT needs for faculty offices; handle general clerical tasks

Skills

Calendar management

Healthcare admin experience

Communication

Microsoft Office

EPIC EMR

Billing and revenue cycle

Organizational skills

Discretion & confidentiality

Education

High School Diploma or equivalent

Associate's degree preferred

Bachelor's degree preferred

Tools

EPIC

Microsoft Office

Outlook

Excel

PowerPoint

Job description

RWJBarnabas Health is seeking an Administrative Assistant - Oncology at the Morris Cancer Center to provide high-level administrative support to Oncology providers and department leadership. The role involves coordinating calendars, Tumor Board activities, and handling sensitive information with discretion.

You will liaise with physicians, staff, and external partners, manage scheduling, billing support, and onboarding for new providers, contributing to efficient departmental operations in a