Onboarding Support Specialist

VeeAR Projects Inc.; Fairfield (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

VeeAR Projects Inc. in California seeks an Onboarding Support Specialist to manage the end-to-end onboarding process, ensuring a smooth candidate-to-employee transition for both clinical and non-clinical hires.

You will serve as the primary candidate contact, coordinate with Talent Acquisition, HR, IT, Payroll, Benefits, and leaders to ensure timely clearance, accurate data entry, and a compliant, welcoming onboarding experience across Napa and Fairfield locations.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in HR, onboarding, or related processes is desirable.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication and phone skills.
• Detail-oriented with strong organizational abilities.
• Ability to manage multiple tasks and projects in a fast-paced environment.

Responsibilities

• Serve as primary point of contact for candidates during onboarding journey.
• Coordinate with Talent Acquisition, HR leadership, IT, Payroll, Benefits, Learning, and hiring leaders to ensure timely clearance and accurate data entry.
• Ensure compliance with federal and state employment laws, background screening requirements, I-9 regulations, and credentialing standards.
• Support audit readiness and accelerate start dates through proactive tracking.
• Prepare new hires for orientation and ensure full clearance and data entry into timekeeping systems.

Skills

Attention to detail

Organizational skills

Communication skills

Discretion/confidentiality

Multi-tasking

Problem solving

Team collaboration

Education

High School Diploma

Associate’s degree preferred

PHR desirable

Job description

Worker will be expected to work in Napa, CA (50%) and Fairfield, CA location (50%).

Duties:

Onboarding Support Specialist delivers an exceptional, high-touch "red carpet” experience throughout the pre-employment and onboarding journey. This role serves as the administrative engine of the Offer-to–Clear-to-Start process, ensuring a welcoming, seamless, and compliant candidate to employee transition for clinical and non-clinical candidates.

Onboarding Specialist is the primary point of contact for candidates during the new hire journey and partners closely with Talent Acquisition team, HR leadership, Employee Health, IT, Payroll, Benefits, Learning, and hiring leaders to ensure timely clearance, accurate data entry, and a positive onboarding experience.

This clerical role ensures compliance with federal and state employment laws, background screening requirements, credentialing standards, I-9 regulations, and internal HR administrative policies. The role supports audit readiness, accelerates start dates through proactive tracking, and ensures every new hire is fully cleared, entered into timekeeping systems, and prepared for orientation.

• Highly motivated to contribute to onboarding process that increases candidate engagement, red carpet experience and setting the right foundation for a highly engaged employee.
• A high level of maturity, critical thinking and proactive problem-solving skills
• Must be able to maintain strict confidentiality and discretion
• Excellent written, verbal, and phone communication skills.
• High attention to detail and accuracy
• Must be highly organized and efficient
• Must be able to work effectively amidst distractions and multi-task while managing multiple projects
• Positive about work; is cooperative and follows through on commitments

Education:

High School diploma or equivalent. Associate's degree highly preferred. College level coursework preferred, work in Human Resources and/or PHR highly desirable.