HR Onboarding and Support Specialist

VeeAR Projects Inc.; Fairfield (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

VeeAR Projects Inc. is seeking an HR Operations support professional to advise managers on HR policies and guide leaders through HR processes. This role handles onboarding, transfers, and documentation in Oracle, while maintaining confidential employee records and ensuring regulatory compliance.

Ideal candidates will have a bachelor's degree, 3+ years in HR support, and familiarity with HRIS systems. Hospital HR experience is a plus, and PHR certification is preferred.

Qualifications

• Bachelor's degree or equivalent with HR coursework preferred.
• PHR or equivalent certification preferred.
• At least 3 years of HR support experience.
• 3 years of administrative support experience with strong customer service.
• Experience with onboarding processes is preferred.
• Hospital HR experience is a plus.

Responsibilities

• Advise and educate managers on HR policies and procedures across HR Operations.
• Coach leaders on HR processes, training users of systems and procedures.
• Process internal transfers and promotions in HR systems.
• Oversee new hire onboarding and clearance processes, including Oracle profiles and document management.
• Manage data and transactions in HRIS and other HR databases.
• Maintain confidential employee files and ensure legal compliance.
• Prepare actions for attendance, disciplinary matters, and investigations as needed.
• Support office coverage and project coordination as assigned.
• Ensure compliance with federal and state employment laws.

Skills

HR policies

Onboarding

HRIS experience

Confidentiality

Communication

Attention to detail

Education

Bachelor's degree preferred

PHR certification preferred

Job description

1. Effectively advises and educates managers on HR policies and procedures related to all HR Operations processes.

2. Effectively coaches and advises leaders on proper HR processes, training them on the use of the system and HR procedures.

3. Processes internal transfers, including change of hour forms/PANS and Oracle internal transfers and promotions.

4. Manage new hire onboarding red carpet processes including launching and case management of overall clearance processes. Transition of external hire including HR/Payroll systems employee profile loading, document management. Acts as a liaison for all involved/processing of retirements, manages resignations, terminations for cause, and reductions in force support processes.

5. Works with leaders on on-call availability; advises and follows process.

6. Prints and prepares employee files as requested in support of Employee Relations.

7. Manages data and transactions in HRIS and other HR databases.

8. Conducts personnel file reviews with manager/employee.

9. Supports survey HR file review for file prep.

10. Tracks interim assignments and their ending, including processing in Oracle.

11. Manages documents into documents of record in Oracle as assigned.

12. Works conditions of employment reports for required licenses and certifications for the organization, including flu and TB.

13. Prepares corrective actions for conditions of employment. As requested, may support corrective action for attendance/tardies.

14. Assists in providing support for office coverage as necessary.

15. Manages anecdotal notes and other employee documents; creates a file when employees terminate.

16. Project Coordination as assigned.

17. May provide support to HRBP or HR leaders as requested.

18. Participates as a team member in quality improvement processes.

19. Maintain confidential employee records and ensure compliance with federal and state labor laws.

20. Guides employees and leaders related to all HR services.

21. Performs other duties as assigned.

Skills

• Advanced proficiency in word processing and spreadsheets.
• Critical thinking.
• Willingness to learn, grow, and expand knowledge of Human Resources.
• Excellent written, verbal, and phone communication skills.
• Must be highly computer literate.
• Database and spreadsheet experience required.
• Must be able to maintain strict confidentiality and discretion.
• High attention to detail and accuracy.
• Must be highly organized and be able to effectively multi-task while managing multiple projects in a busy office environment.
• Requires a high level of comfort with taking initiative and being accountable for teamwork and service excellence.
• Must be familiar with and have a working understanding of standard federal and state laws and regulations pertaining to employment and EEO.
• Must have a broad understanding of the principles of human resource management, common human resources policies, procedures, and knowledge of one or more human resource functional areas.

Education

• Education: Bachelor's Degree preferred or combination of work and education equivalent to 6 years. College level coursework in Business or Human Resources preferred.
• Licensure/Certification: PHR Preferred.
• Experience: Three years of experience in Human Resources support.
• Three years of administrative support experience with excellent customer service is required.
• Previous onboarding experience preferred.
• Project coordination preferred.
• Previous hospital human resources experience preferred.