Onboarding Specialist

Comcentric Inc.; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Team-based culture

Opportunity for growth

Job summary

Comcentric Inc. is seeking a contractor onboarding specialist to manage end-to-end onboarding activities, coordinate with managers and suppliers, and maintain accurate records in Beeline and Magnit. You will handle forms, approvals, background checks, and cross-functional collaboration to ensure timely completion.

The role emphasizes compliance, meticulous record-keeping, and proactive communication with contractors and internal teams to drive smooth onboarding and ongoing reporting.

Qualifications

• 1-3 years managing the end-to-end contingent workforce onboarding lifecycle in a fast-paced, high-volume environment.
• 2+ years hands-on experience with a VMS (Beeline and Magnit strongly preferred).
• Strong knowledge of contingent workforce best practices and worker classifications.
• Proficiency with DocuSign, Adobe, and MS Office, including advanced Excel and reporting.
• Exceptional attention to detail, especially with compliance-related documentation.
• Strong organizational, time-management, and project management skills, with the ability to juggle multiple priorities.
• Clear, professional written and verbal communication, and comfort collaborating across teams.

Responsibilities

• Gather onboarding details from managers and suppliers to kick off the contractor onboarding process.
• Prepare, send, and track all required forms and approvals across cross-functional teams, ensuring timely completion.
• Support background checks as needed.
• Serve as the main point of contact for contractors during onboarding, resolving questions and issues as they come up.
• Keep contractor records accurate and current across Beeline, Magnit, and internal systems.
• Track onboarding progress and prepare weekly and monthly program reports.
• Conduct weekly and monthly audits of contractor records to ensure compliance.
• Troubleshoot Beeline and Magnit platform issues from a business perspective.

Skills

End-to-end onboarding

VMS experience

Docs & Excel

Attention to detail

Project management

Communication

Tools

Beeline

Magnit

DocuSign

Adobe

Job description

What You’ll Do

Gather onboarding details from managers and suppliers to kick off the contractor onboarding process

Prepare, send, and track all required forms and approvals across cross-functional teams, ensuring timely completion

Support background checks as needed

Serve as the main point of contact for contractors during onboarding, resolving questions and issues as they come up

Keep contractor records accurate and current across Beeline, Magnit, and internal systems

Track onboarding progress and prepare weekly and monthly program reports

Conduct weekly and monthly audits of contractor records to ensure compliance

Troubleshoot Beeline and Magnit platform issues from a business perspective

What You Bring

• 1-3 years managing the end-to-end contingent workforce onboarding lifecycle in a fast-paced, high-volume environment
• 2+ years of hands-on experience with a VMS (Beeline and Magnit strongly preferred)
• Strong knowledge of contingent workforce best practices and worker classifications
• Proficiency with DocuSign, Adobe, and MS Office, including advanced Excel and reporting
• Exceptional attention to detail, especially with compliance-related documentation
• Strong organizational, time-management, and project management skills, with the ability to juggle multiple priorities
• Clear, professional written and verbal communication, and comfort collaborating across teams

Nice to Have

• Background in contractor or employee onboarding within HR
• Knowledge of procurement and legal compliance in contractor hiring
• A track record of spotting process gaps and driving improvements, especially through automation
• Experience working directly with suppliers, customers, or external partners
• Conflict resolution and presentation skills

Company Benefits

• Team-based culture
• Opportunity for growth

Comcentric Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law.